Meeting Minutes Health Information Technology Workgroup 8/06/15 | 10:00-11:30 am MT | CDPHE Room A4D Type of meeting

Workgroup Meeting

Chair

Kate Kiefert

Co-Chair

David Keller

SIM Representative

Lynnette Hampton

Note Taker:

Matthew Welchert

Members in Attendance: Kendra Adams, Art Davidson, Jason Greer, David Keller, Kate Kiefert, Kyle Knierim, Cissy Kraft, Marc Lassaux, Summer Laws, Samantha Lippolis, Barbara Martin, Jonathon Mathieu, Terry Mayer, David Poulin, Toria Thompson, Wes Williams. Ex Officio: Lynnette Hampton (SIM Office), Tara Smith (SIM Office), Observers: Troy Evatt, Leigh O’Connell, Ed Bostick, Jennifer Jessup, Brian Turner, Emily Haller.

Discussion Items: Topic 1: General Discussion 



Kate Kiefert: Update on Oklahoma tool. The tool has different domains that can do a shared assessment across several domains. o There will need to be an ongoing conversation with OK regarding this topic. What are the timelines, priorities that the workgroup needs to be focused on and have in sight? What needs to be addressed first vis-à-vis the long terms goals; specifically in relation to what is needed for the RFP and vendor fair. o Two key pieces: Shared practice assessment tool; data acquisition and aggregation.  Telehealth is on a parallel path, not sequential. o RFP going out is for data acquisition platform; what else is needed to be procured to fill in existing gaps in the IT system? What is needed and what strategy do we have to move forward with this? How is HIT workgroup related to the vendor fair and RFP process?  The workgroup will not dig too deep into the process and will keep a high level perspective when crafting recommendations.  Need to determine what technology is needed, short-term and long-term, to achieve overall SIM goals. What is the ideal state of HIT in Colorado and what is needed to get there? These are the kinds of questions the workgroup members should focus on. o Timelines: December 1st an Operations Plan, including a technology plan, will be due to CMS. February 1st, the first cohort of practices will go live. o Questions and concerns regarding quality measures: what are the numerators and denominators; how are we collecting in short-term?

The Project described was supported by Funding Opportunity Number CMS -1G1-14-001 from the US Department of Health and Human Services, Centers for Medicare and Medicaid Services.

Meeting Minutes  

18 quality measures which will need to be reported to CMS but 5-8 will likely be the number of measures to be reported by the first cohort. Quality measures happening at Steering Committee Level: concern that since that is where is lives it may not belong to anyone.

Topic 2: HIT Subgroups: 





Workgroup members will break into 5 subgroups to discuss specific issue areas: o Shared Practice Assessment Tool o Clinical/Behavioral Health data acquisition and aggregation o Clinical/Behavioral Health and Claims data integration o Population Health o Telehealth o Behavioral health data was a subgroup that had been separated from the Clinical Health Data Acquisition and Aggregation group, due to the differences inherit in working with Behavioral Health. However, the workgroup determined that they ought to be joined together.  Lots of cross-dependencies with all of the other workgroups. We will need to be sure we have mechanisms in place and that we use to ensure communication and coordination between subgroups and other possibly related workgroups.  Subgroups can have short report outs to the workgroup. Subgroup Actions and Deliverables: o Subgroups will either approve or amend the opening paragraph laying out the work of each subgroup to determine if the subgroup will be moving down the right path. o The subgroups will need to parse out the questions that can be answered by the expertise present within the workgroup from the questions which will require advice and feedback from other workgroups. o The subgroups will present at least 2 use cases which will capture: who needs it, why they need it, and when they will need it.  For example use cases workgroup members may reach out to Wes Williams for assistance. o The Subgroups will report on their efforts regularly and present their products to David Keller by Friday, August 14th, 2015 so it may be presented to the Steering Committee and HIT Workgroup on the 17th and 20th respectively. Subgroup membership (as of the workgroup meeting): o Shared Practice Assessment Tool: Lead: Marc Lassaux. Members: Kyle Knierim, Brian Turner, Heather Stocker. o Clinical/Behavioral Health Data Acquisition and Aggregation: Leader: Toria Thompson. Members: David Poulin, Troy Evatt, Wes Williams, Jason Greer, Marc Lassaux, Kyle Knierim, Art Davidson, Terry Mayer.

The Project described was supported by Funding Opportunity Number CMS -1G1-14-001 from the US Department of Health and Human Services, Centers for Medicare and Medicaid Services.

Meeting Minutes o Clinical/Behavioral Health and Claims Data Integration: Lead: David Keller. Members: Jonathan Mathieu, Jason Greer, Cissy Kraft. o Population Health: Leader: Barbara Martin. Members: Jason Greer, Jonathon Mathieu, Art Davidson, Summer Laws, Terry Mayer, Tyler Payne. o Telehealth: Leader: Samantha Lippolis. Members: Kendra Adams, Cissy Kraft, Jennifer Jessup (or sub), Leigh O'Connell, Brian Turner, Ed Bostick.

Referrals to SIM Steering Committee: 

The outcome of the subgroup efforts will be collected and presented to the Steering Committee by the HIT chairs.

Action Items: Work

Responsible Party

Workgroup members will join subgroups as they like or as is needed and will work out the overall role of that subgroup, what questions need expertise from other workgroups, and craft a minimum of 2 use cases.

HIT Workgroup, Other workgroups as needed.

The Project described was supported by Funding Opportunity Number CMS -1G1-14-001 from the US Department of Health and Human Services, Centers for Medicare and Medicaid Services.

Deadline 8/14/15

2015-08-06 HIT Minutes.pdf

Davidson, Jason Greer, David Keller, Kate Kiefert,. Kyle Knierim, Cissy Kraft, Marc Lassaux, Summer. Laws, Samantha Lippolis, Barbara Martin, Jonathon.

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