Sumter School District Board of Trustees Work Session District Headquarters 1345 Wilson Hall Road Sumter, SC 29150 Monday, January 27, 2014 6:00 PM Open Session In accordance with the SC Code of Laws, 1985, Section 30-4-80(e), as amended, the media had been notified of the date, time, place, and agenda. Trustees Present Mr. Larry Addison, Area 1 Mrs. Karen Michalik, Area 2 Ms. Patty Wilson, Area 3, Vice Chairman Mr. E. Keith Schultz, Area 4, Chairman Rev. Daryl McGhaney, Area 5, Clerk Dr. Ralph W. Canty, Sr., Area 6 Mrs. Barbara Jackson, Area 7 Major Sean C. Brazel, Shaw AFB Representative Media Present Braden Bunch, The Item Staff Present J. Frank Baker, Superintendent Amy Hansen, Administrative Manager to the Superintendent and Board of Trustees Others Present See the attached sign-in sheet. Mr. Schultz noted the meeting was being held in accordance with the FOI Act, that the news media had been notified, and a copy of the agenda had been made available to the public. MEDITATIVE THOUGHT/PLEDGE OF ALLEGIANCE Mr. Schultz asked for a moment of meditative thought and led the Pledge of Allegiance. CALL TO ORDER/APPROVAL OF AGENDA At 6:00 PM, Mr. Schultz called the meeting to order. Mr. Addison made a motion to approve the agenda as printed. Ms. Wilson seconded, and the motion passed unanimously by a show of hands. OPEN SESSION REMARKS Mr. Schultz welcomed everyone to the meeting.

SUPERINTENDENT’S REPORT Finance Update Dr. Baker presented as information to the Board a finance update through December 2013. The Trustees received a copy of the financial information in their meeting packets. He noted the forms are comprehensive, yet as user friendly as possible. Information included expected revenue, revenue budget, amount of total received to date, the amount of revenue collected, and the amount outstanding. The largest source of local revenue will come from Ad Valorem taxes, and the largest source from the state will be the Education Finance Act monies. He noted everything is running on target. He noted that the information Trustees received included federal revenue and the general fund expenditures. The biggest expenditure item is salaries. The total budget was $104,050,606 with a remaining balance of a little over $59 million. The budget is on target with no abnormalities, and no information has been received by the state regarding mid-year cuts in revenue that will require adjustments as in years past. Discussion included the district is $13,707 above what was budgeted for rental fees, Ad Valorem taxes are expected to be received at the end of February, and the district received out of district tuition fees in the amount of approximately $1,700, which amounts to two students. BOARD COMMUNICATIONS Mrs. Michalik thanked the schools, district staff members and Dr. Baker for the thoughtfulness expressed during Board Appreciation Month. Rev. McGhaney informed the Board that he and Mrs. Jackson attended the South Carolina Alliance of Black School Educators conference and will be prepared to provide a detailed update at the next regular meeting. He was pleased to announce that District Teacher of the Year Tina Sorrells was in attendance for recognition. Mr. Schultz informed the Board that he, Dr. Baker, Rev. McGhaney and Mrs. Sorrells attended the Sumter Chamber of Commerce Retreat. Dr. Baker and Mr. Schultz presented an update on the district, Mrs. Sorrells was recognized as the District Teacher of the Year, and the Chamber Education Committee was recognized for the SCSBA Champions for Education Award. He enjoyed meeting with the students and staff at adult education and sharing information regarding financial literacy. He intends to visit again soon. At the next regular meeting, Mr. Schultz noted he wants to have discussion regarding the rental income from the Farmers Telephone Cell Tower; he expects to make a motion to designate the funds to be split between the Teacher Forum and the Sumter Education Foundation.

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Ms. Wilson thanked Dr. Baker and district staff members for their hospitality during Board Appreciation Month. She enjoyed her visit to Manchester and noted she is impressed with the staff, the building, and the way they have implemented the Common Core curriculum. Mrs. Jackson echoed the appreciation and comments expressed by Ms. Wilson and Rev. McGhaney. ACTION REQUIRED Policy JLCF School Nurses New Policy Third and Final Reading Mrs. Michalik made a motion to approve the third and final reading of Policy JLCF. Dr. Canty seconded, and the motion passed unanimously by a show of hands. Policy Amendments Second and Final Reading Ms. Wilson made a motion to approve the second and final reading of policy amendments to ADB Drug and Alcohol-Free Workplace and Schools; ADF School Wellness; BDD BoardSuperintendent Relationship; BE School Board Meetings; BEDB Agenda; BG/BGD School Board Policy Process/Board Review of Administrative Rules; CBA Qualifications of Superintendent; EA Support Services Goals/Priority Objectives; EBBA Prevention of Disease/Infection Transmission; EBC Emergencies; ECA Security; FA Facilities Development Goals/Priority Objectives; FF-R Naming New and Existing Facilities; GA Personnel Goals; GBAA-R Sexual Discrimination and Harassment; JFAB Admission of Nonresident Students; and JH Student Absences and Excuses. Dr. Canty seconded, and the motion passed unanimously by a show of hands. Discussion included that the policies need to be carefully reviewed for correct punctuation and consistency before being posted on the website. Dr. Canty informed the Board that Policy JICDA-R Code of Conduct, which was presented for a first reading amendment with the policies above in October 2013, is postponed for second reading because it is contingent upon another policy. CONSENT AGENDA Rev. McGhaney made a motion to accept the consent agenda that consisted of the minutes for the January 12 regular meeting and the Early Head Start Governance report. Ms. Wilson seconded, and the motion passed unanimously by a show of hands. ADJOURNMENT At 6:15 PM, there being no further business, Mr. Schultz adjourned the meeting.

_____________________________________ E. Keith Schultz, Chairman

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_____________________________________ J. Frank Baker, Secretary