U-PASS Advisory Board Regular Meeting February 24th, 2017 1:30 PM HUB 307 Present Alissa Mustre, ASUW Representative Adam Khan, ASUW Representative Naveen Sahi, ASUW Representative Anna Wittow, GPSS Representative Cooper Smith, GPSS Representative Sarah Loeffler, GPSS Representative Lucas Simons, Advisory Board Staff Zachary Howard, Transportation Advisor Jon Massey, Shuttles Director Bill Foster, Assistant Shuttles Director I.
Public Comment Period -
II.
Agenda approval -
III.
Zack mentions campus survey item will be short since he just received it today. He says he will go over it more next meeting. The group approved agenda.
Previous Meetings Minutes Approval -
IV.
No public comments were made
The board approved meeting minutes.
Follow up Presentation on Nightride -
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Bill introduces himself and he hands out a sheet showing extended service cost projections (attached). He goes through the chart on the sheet and explains that the rate the vendor charges Transportation Services does not increase with the hours extension requested by the board because it doesn’t get into overtime. He says they require a week’s notice for extending the hours. Bill notes the calculations are pretty straightforward, it would cost $62.90 per shuttle per hour for extending Nightride hours. He goes through scenarios on chart. Zack notes that financial decisions rests with board. He asks if there is additional information gathering that board members need to do with their constituents to see what sort of service extension would be best. Bill says the only time constraint is that they need to know by Monday if board wanted to have service extension for dead week this quarter and the following week for finals week. Bill says they can make it an ala carte type service. They don’t have to operate it regularly. He says the board would have to decide how late to run it on each day they want to extend the service hours. The board discusses what weeks would be best to offer the extended service. Sarah mentions it might be easiest to make it simple for riders and offer the same hours every night.
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Naveen asks how outreach would work. Zack says TS can send an email out to U-PASS users to make an announcement and can offer ridership analysis after. Bill mentions they can ask the vendor to advertise service extension to riders. Says they can ask vendor to collect subjective information from riders on how useful the hours extension is. Sarah mentions they have access to the HUB reader board to advertise a service extension. Zack says TS wants to offer help in terms of producing signage or graphics. Sarah says the HUB reader board ad has to be sent to HUB office 5 days in advance. The group has a discussion about when and where advertising would be most useful. Cooper suggests they focus on finals week this quarter. Sarah says they should include contact information for feedback from riders. Bill notes that they’re not boxed into hours indicated on handout. Naveen asks if 2 shuttles is more than is needed Jon and Bill clarify that it is an extension of the service that is currently offered. Zack asks about signage at current stops and if it says anything about current hours. Bill and Jon clarify that there is not schedule at the stops so there should be no confusion among riders. The group discusses what service level to offer for this quarter. Zack mentions the financial considerations shouldn’t have too much bearing on the decision given the low cost of extending the hours for one week relative to the entire U-PASS budget. Adam says they could get more data on how useful it is to students if they offer the most hours. Cooper suggests it’s too late to offer it week 10 this quarter. Other board members agree it would be good to offer extended service just finals week then offer a longer period of extended service in spring. The board members discuss how useful extending hours during mid-terms given that midterm dates are not as defined as finals dates. Further discussion among board on advertising action items takes place. Zack says he will talk to communications team at Transportation Services to get other marketing and outreach ideas.
OUTCOMES: Advisory Board decides they would like to extend Nightride hours Monday through Thursday of finals week to 3:15am with 2 shuttles. At a future meeting after winter quarter finals the board will have a discussion on ridership numbers for this service extension to decide what level service extension is best for their constituents in future quarters. Marketing will be done through the HUB announcement board (lead: Sarah), senate announcements (lead: ?), U-PASS customer email list (lead: Zack), possibly postings on the vehicles or driver announcements (request Shuttles team to ask vendor), and announcements in libraries (lead: Adam).
V.
Discussion on AB Recruitment and Training -
The board members review what was discussed at the previous meeting regarding the timeline for recruiting and training new board members. The board members agree they should use a when2meet to decide on retreat time and they will discuss what week works well for everyone at a future meeting.
OUTCOMES: Lucas will send out a when2meet for spring quarter to find out a time that works in everyone’s class schedules for the end of the year Advisory Board retreat. VI.
Attendance on March 10th -
VII.
Campus Transportation Survey -
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VIII.
Lucas confirms availability with each member for the march 10th meeting. Zack encourages everyone to make it a priority to attend the meeting to respect guests time and to establish a good working relationship between the U-PASS Advisory Board and campus partners.
Zack notes 17.3% drive alone rate, a decrease over previous years. He says he can do a deep dive with the board at the next meeting once he has had time to look over the report in more detail. Adam asks about methodology and style of report. Zack clarifies how the survey is conducted and what’s in the report.
Other Business -
No other business
Adjourned 2:23
NIGHT RIDE EXTENDED SERVICE COST PROJECTIONS
Quantity
Description-Night Ride Service Extended Hours
Unit Price
Amount
17.5 hrs.
Finals Week-March 13-17 (5 Days) @ 1.75 hrs.)
$62.90
$1,100.75
5
Post Trip (10 @ .5 hrs.)
$22.50
$112.50
TOTAL
$1,213.25
35 hrs.
Mid-Term Feb 6-10 + Finals Week-March 13-17 (10 Days @ 1.75 hrs.)
$62.90
$2,201.50
10
Post Trip (20 @ .5 hrs.)
$22.50
$225.50
TOTAL
$2,427.00
35 hrs.
Dead Week + Finals Week-March 6-17 (10 Days @ 1.75 hrs.)
$62.90
$2,201.65
10
Post Trip (20 @ .5 hrs.)
$22.50
$225.50
TOTAL
$2,427.00
52.5 hrs.
Mid-Term + Dead Week + Finals- Feb 6-10 and March 6-17 (15 Days @ 1.75 hrs.)
$62.90
$3,302.25
15
Post Trip (30 @ .5 hrs.)
$22.50
337.50
TOTAL
$62.90/hour per shuttle bus One time “post trip” check out per bus at $22.50 per bus 1 week notice required 2 shuttles operate during extended hours Shuttles service operates until approx. 03:15
$3,639.75
