U-PASS Advisory Board Regular Meeting November 15th, 2016 Present Hakikat Bains, ASUW Dir. Of Campus Partnerships Alissa Mustre, ASUW Representative Adam Khan, ASUW Representative Cooper Smith, GPSS Representative Tori Hernandez, proxy for Sarah Loeffler and GPSS Director of Events Lucas Simons, Advisory Board Staff Zachary Howard, Transportation Advisor I.

Public Comment Period

(No comments) II.

Agenda approval (Approved 3:25)

III.

Approval of Previous Meeting’s Minutes

Adam: Change meetings on page 2 to plural (Approved 3.25) IV.

Update on UW Tacoma Visit Zack: They’re planning on coming a week from today. I encourage everyone to be present. Lucas: Reminder that that meeting is in Gerberding.

V.

Action Item: Discuss and Finalize Work plan

Adam: Cooper mentioned some ideas before the meeting started about the conversation we’ll have with fiscal services but I want to create a list and hear from other people. Cooper also, made the point that the list of work items will be shorter this year because we’ll have a shorter time to accomplish things with the fee change timeline. Zack: To be clear that is only in the event of a fee increase recommendation. Adam: We still need to make a resolution either way, right? Zack: I believe if there’s no recommendation to increase the fee then you don’t have to. The fall presentations are meant to introduce yourselves to the group and the January meetings are meant to be a call to action to respond to the recommendation. If there’s no change the MOU gives you a pass on that. Adam: The 2nd thing was the fee name/location change. Cooper: It would be great to get our foot in the door if they are planning on changing the tuition system so that we can change the fee is presented on tuitions statements.

Adam: What is the meeting after the 22nd on? Zack: That will be the meeting when TS lets you know whether an increase is likely. Adam: Are there other things people want to see on the work plan? Zack: You guys mentioned Nightride, that will probably have to wait till winter though. We should get more input from Daniele since she brought that up. Cooper: I’m curious to get more information on what impacts further light rail openings and ST3 will have. Zack: Looking at the way people use U-PASS with the opening of light rail this year, there’s concern among agencies and Transportation Services that the extension to Northgate will increase costs and strain the sustainability of the U-PASS program. I think this group can take steps to talk about contingency planning: how can the U-PASS program be structured differently, what kind of agreement can students enter into with Transportation Services to provide benefit without being susceptible to its own success. Those are all things I’d encourage this group to talk about. But we should also wait till there is a new director next month. That will be a start to a much longer conversation related to light rail opening and effects on cost. Cooper: What do you think the odds of are having the new director come to one of our meetings? Zack: It all depends on timing, but it will be a priority for me to establish that relationship. Cooper: I just want to talk to them to show that students are taking this seriously. Adam: Another item is ORCA lift retailer and gap quarter Tori: Do you think that would be good to take on winter or spring quarter? Adam: Yes, there are more pressing items. Hakit: Alex Worth mentioned having someone come in during public comment to discuss concerns about fee increase. They have some questions about what U-PASS does. I might meet with the student before next week. Alex wasn’t sure exactly what her concerns were. Adam: So far, the items for the work plan I have are: UW Tacoma, finance projections, placement on tuition statement, Nightride, discussion of solvency with future light rail openings, discussion of gap quarter. Cooper: I’d also suggest asking people not present if there’s anything they want to add. I’d suggest referring people to minutes and asking for other items. Adam: Any additions to that? If not, we just want to discuss what is most important. Cooper: I think discussion of effects LRT opening may have is most important. Adam: I agree. We can direct conversation with Fiscal Services that way. As far as Nightride goes, we’ll have to for wait for Daniele to get her thoughts since she was the one who mentioned that.

Zack: We can plug that into any meeting. Hakit: Isn’t the tuition statement an item we’ve been working on? It’s ongoing. Zack: We’d discussed bringing someone in from Fiscal Services. Cooper: The main thing for me is having a better idea of what’s going on with the tuition statement system overhaul. Once we have an idea we can produce a deliverable and give our input on it. Adam: Regarding Nightride, I agree that we can put that anywhere. That leaves ORCA Lift and gap quarter. Those are also not pressing. Hakit: Spring quarter? Adam: Or whenever we finish other business. After next two meetings: LRT impact, night ride, orca lift retailer. How does that sound for work plan? Cooper: My question about getting fiscal services on agenda is how we handle that. Will you at Transportation Services take care of that? Zack: Yes, I work with them on other things so I can start discussing that with them. Lucas: I just want to remind people the meeting next week will be in Gerberding Zack: Point of order do you want to finalize work plan now? Cooper: I think we’ll want to do that next meeting. I don’t think we’ll get much feedback but might want wait to see if the members not present have anything to add. OUTCOMES: Work Plan drafted. Work plan will be finalized at 11/22 meeting. 1. Visit from UW Tacoma Students 2. Finance projections and potential fee increase recommendation 3. Impact of future Link Light Rail openings 4. NightRide Shuttle service improvements 5. Integrating changing U-PASS fee presentation with tuition system overhaul 6. Becoming an ORCA Lift retailer in gap quarters

(Adjourn 3:47)