BOARD OF EDUCATION Ossining Union Free School District Ossining, NY Special Meeting Ossining High School Library

November 8, 2017 7:00 p.m. MINUTES

Present:

Others Present:

Ms. Lisa Murray, President, Mr. Graig Galef, Vice President, Mr. Felix Flores, Mr. Bill Kress, Ms. Diana E. Lemon, Ms. Lisa Rudley, Mr. Frank Schnecker

Mr. Raymond Sanchez, Superintendent of Schools, Ms. Alita Zuber, Assistant Superintendent for Business, Ms. Carrieann Sipos, Director of Elementary Teaching and Learning, Dr. Brian Alm, Director of Secondary Teaching and Learning 1. Opening of the Meeting – Board President 1.1

Call to Order Board President Lisa Murray called the November 8, 2017 Special Meeting to order at 7:04 p.m.

1.2

Pledge of Allegiance Board Vice President Graig Galef led all those present in the Pledge of Allegiance.

1.3

Prouds Board Trustee Felix Flores shared the following:    

Parent Coordinator Marcela Levin was honored as Rotary Employee of the Year A successful and well-attended Health & Wellness Fair was held last Saturday The first Superintendent’s Student Council meeting with Ossining High School students took place last week Brookside School held its Harvest Day on October 31st

Board Trustee Frank Schnecker arrived at 7:15 p.m. 1.4

Ossining High School Student Performance The Director of Cultural Arts, Bradley Morrison, introduced Ossining High School senior, Lucas Slavin, who played a classical piece on the clarinet. At the conclusion of the student’s performance, all present gave Mr. Slavin a standing ovation for his outstanding performance.

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2. Audience Recognition None 3.

Work Session 3.1

Enrollment Projections Ms. Barbara Graziano, Manager of the Office of School Research and Planning at Southern Westchester BOCES, via a PowerPoint presentation, provided an overview of the District’s “Demographic & Enrollment Analysis” report highlighting the factors that may impact student enrollment. The following factors involved in the study:  Demographics:  Births (County and District)  Housing market/new developments (if approved)  Population trends  Non-public school enrollment trends  Enrollment  Trends over the past 10 years  Family migration from grade to grade  Birth persistence analysis  Research sources included, but were not limited to, the following: o U.S. Census Bureau o NYS Education Department o NYS Department of Health o U.S. Department of Housing & Urban Development o National Center for Health Statistics o NYS Office of Real Property Services o PEW Research Center o Town and Village Building & Zoning Boards o School District Records

Ms. Graziano’s presentation included charts and graphs to illustrate trends in demographics such as resident population, age structure, ethnic breakdown, county and district births, and home sales. There are currently five (5) proposed housing developments under consideration within the Ossining School District which must be carefully monitored:  

Hidden Cove – 137 luxury apartments – projected student yield: 29 Hunter James (Hudson Steppe) – 189 luxury apartments – projected student yield: 32 2

  

Snowden Woods – 198 luxury apartments – projected student yield: 22 to 32 River Knoll (Stony Lodge) – 188 luxury apartments – projected student yield: 26 High View Farm – 24 single family homes – projected student yield: unknown at this time

There is a possible sixth proposed housing development on the Phillips property in Briarcliff for individual homes which must also be carefully monitored. The accuracy of the enrollment projections are within a 4% margin of error. The resident population in Ossining increased by 3.6% or 1,183 people between 2000-2010, and an additional increase of 1.7% or 594 people within the last five (5) years from 2010-2015. The enrollment portion of the report indicates a historical gain of approximately 24.1% or 963 additional students in the District between 2007 and 2016, with increased enrollment trending upwards within the next five (5) years (2017-2022). The District is unique in that it is a diverse community which is experiencing increases in enrollment while most other districts are experiencing a decline in enrollment or have flat enrollment numbers. At the conclusion of the presentation, Board discussion took place. Concerns were shared regarding the steady increases in enrollment, space limitations within the school buildings as well as budget implications regarding increased instructional staff, busing, and possible future capital improvements in order to accommodate the increase in student enrollment. Mr. Sanchez reviewed the elementary class size policy and projected enrollment and staffing in grades Pre-Kindergarten through grade 5 for the 2018-2019 school year. Information/data was based on the report presented by Ms. Graziano. Mr. Sanchez and members of the Board thanked Ms. Graziano for her report. Board President Lisa Murray stated that the Board and administration will continue to monitor enrollment, including the proposed housing developments and their continued impact on the District. 4.

PUBLIC HEARING: Cold War Veteran Tax Exemption At 8:07 p.m. Board President Lisa Murray declared the Public Hearing open. Assistant Superintendent for Business, Alita Zuber, provided an overview, via a Power Point presentation, of the proposed recent Cold War Veteran Tax Exemption.

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Ms. Zuber stated that the Cold War Veteran Exemption from school taxes is based on a percentage of assessed value and is for a person who served on active duty in the United States Armed Forces between September 2, 1945 and December 26, 1991 and who was either discharged or released under Honorable conditions. The Town of Yorktown:  has 2 Cold War veterans  they adopted a basic exemption of 15% up to $54,000 and up to $150,000 for disabled.  the estimated impact to each taxpayer is approximately $0.0335 per thousand dollars. The Town of New Castle:  has 1 Cold War veteran  they adopted a maximum exemption of 15% up to $54,000 and up to $180,00 for disabled.  the estimated impact to each taxpayer is approximately $0.0042 per thousand dollars. The Village and Town of Ossining:  has 296 Cold War veterans; 10 with a disability.  adopted basic exemption is 15% of assessed value up to $12,000 whichever is lesser.  the estimated impact to each taxpayer is approximately $0.0008 per thousand dollars. The estimated savings for a Cold War veteran at the basic maximum level is approximately $300 for the Town of Ossining and $1,355 for Yorktown and New Castle. The savings for a disabled Cold War veteran depends on their disability rating. At the conclusion of the presentation, Board discussion took place. There being no further questions or audience members to be recognized, the Board of Education concluded its discussion. At 8:26 p.m. Board President Lisa Murray declared the Public Hearing closed. Board President Lisa Murray stated that discussions will continue regarding the proposed Cold War Veteran Tax Exemption at the next Board meeting on November 29th pending further information and community input. Ms. Murry sought consensus from the Board. Consensus was unanimous to table resolution 5.1 until the next Board meeting. 5. Special Meeting – Business of the Board Board President Lisa Murray stated that resolution 5.1 will be acted upon separately. Frank Schnecker moved and Lisa Rudley seconded the motion to table resolution 5.1.

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5.1

Resolution Authorizing the Cold War Veteran Tax Exemption TABLED Motion carried: 7-0

Bill Kress moved and Felix Flores seconded the motion to move resolutions 5.2 through 5.6. 5.2

Resolution to Accept the Corrective Action Plan for the Ossining Union Free School District Financial Management 2017M-176, Report of Examination I move that upon the recommendation of the Audit Committee, the Board of Education approve the Corrective Action Plan for the Report of Examination of the New York State Comptroller, for the period covered July 1, 2012 – June 8, 2017, and that such audit report and Corrective Action Plan be filed with the District Clerk and be available for public inspection.

5.3

Resolution to Approve School Building Emergency Response Plans RESOLVED that the Board of Education approve hereby approves the Emergency Response Plans for each school building.

5.4

Resolution to Approve an Agreement RESOLVED, that the Board of Education of the Ossining Union Free School District hereby approves a certain Agreement dated October 11, 2017 with Employee #02243.

5.5

Resolution to Rescind an Agreement RESOLVED, that the Board of Education of the Ossining Union Free School District rescinds the Agreement.

5.6

Resolution to Approve a Memorandum of Agreement RESOLVED, that the Board of Education of the Ossining Union Free School District approves the Memorandum of Agreement presented. Motion carried: 7-0

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6. Special Meeting – Business Office Matters Lisa Rudley moved and Felix Flores seconded the motion to move resolutions 6.1 through 6.8. Resolution 6.9 is for information only and no action is requested. 6.1

Resolution Regarding SCAR Refund Payment to David Kanter c/o Bernice Kanter RESOLVED: That upon the recommendation of the Superintendent of Schools, the Ossining Board of Education hereby authorizes the SCAR refund payment of $1,882.17 to David Kanter c/o Bernice Kanter. BE IT FURTHER RESOLVED: That $1,882.17 from assessment year 2016 be paid from current funds resulting in a reduction of tax revenue.

6.2

Resolution to Change the name of the OHS Gay Straight Alliance Club to the OHS Sexuality and Gender Acceptance Club (SAGA) RESOLVED: Upon recommendation of the Superintendent of Schools, the Ossining Board of Education hereby authorizes the OHS Gay Straight Alliance Club to change its name to the OHS Sexuality and Gender Acceptance Club (SAGA).

6.3

Resolution Regarding Increase in Budget- AP Exam Fee Overpayment RESOLVED: That upon recommendation of the Superintendent of Schools, the Ossining Board of Education hereby accepts $16,110.00 from the College Board for refunded overpayment of AP examination fee and increases the 2017-2018 General Fund by that amount. The offsetting revenue shall be A 2703.000.

6.4

Resolution Regarding Increase in Budget- SAT Proctoring RESOLVED: That the Board of Education hereby acknowledges the receipt of $2,406.00 for SAT proctoring services, and, upon recommendation of the Superintendent of Schools, hereby increases the 2017-18 General Fund Budget in this amount. The offsetting revenue code shall be A2770.000. BE IT FURTHER RESOLVED: That the total amount of $2,406.00 be appropriated to the following budget code: Budget Code 2060-401-00-0000

Description R/E Other Expenses

Amount $2,406.00

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6.5

Resolution Regarding Increase in Budget- Ossining Staff Development Center RESOLVED: That the Board of Education accepts $1,850.00 and upon recommendation by the Superintendent of Schools, hereby increases the 2017-18 Special Aid Fund in that amount. The offsetting revenue code shall be F TCII-2770.000. BE IT FURTHER RESOLVED: That the total amount of appropriated to the following code: Budget Code F TCII-2070-152-00-0

6.6

Description Salaries

1,850.00 be

Amount $1,850

Resolution Regarding Award of RFP- External Auditing Services RESOLVED: That O'Connor Davies, LLP be appointed External Auditor for the Ossining Union Free School District for school year ending June 30, 2017 and renewed annually for an additional four years with the approval of the Board of Education.

6.7

Resolution Regarding Increase in Budget- Community Foundations of the Hudson Valley RESOLVED: that the Board of Education hereby acknowledges with thanks a donation in the amount of $15,075 from the Community Foundations of the Valley, and upon recommendation by the Superintendent of Schools, hereby increases the Special Aid Fund budget as detailed below. The offsetting revenue shall be F WALK-2770.000. BE IT FURTHER RESOLVED: that the amount of $15,075 appropriated into the following budget codes: Budget Code F WALK-2110-405-11-0

6.8

Description OHS Consultants

Amount $15,075.00

Motion to Approve the Student Fund Quarterly Treasurer's Report JulySeptember 2017 I move that the July- September 2017 Student Fund Treasurer's Report be approved and placed on file with the District Clerk. Motion carried: 6-0

6.9

Claims Audited and Paid The following funds have been duly audited and paid and are presented for Board of Education members' information. No action is requested. 7

1. General Fund - Fund A 2. School Lunch - Fund C 3. Special Aid Fund - Fund F 4. Capital Fund- Fund H 5. Trust Expendable - TE Board President Lisa Murray thanked the Community Foundations of the Hudson Valley for their generous donation of $15,075. 7. Special Meeting – Personnel Matters Bill Kress moved and Frank Schnecker seconded the motion to move resolutions 7.1 through 7.9. Resolution 7.10 is for information only and no action is requested. 7.1

Resignation Regarding Professional Staff Resignation(s) I move upon recommendation of the Superintendent of Schools the Board of Education accept the resignation(s) of the Professional Staff members so noted.

Last Name

First Name

Bldg

Category or Tenure Area

Current Hire Date

Eff. Date of Resign./Term.

Ellingson

Katherine

OHS

Teacher Intern

9/17/2017

Woerner

Michelle

Park

Elementary Teacher

9/1/2014

7.2

11/3/2017

Current Appt. Status Annual

Reason

Resignation

12/5/2017

Tenured

Resignation

Resolution Regarding Support Staff Resignation(s) I move that upon recommendation of the Superintendent of Schools the Board of Education accept the Support Staff resignation(s) so noted.

Last Name

First Name

Building

Category or Tenure Area

Current Hire Date

Effective Date

George

Aarathi

Brookside

Teaching Assistant

8/30/2017

11/15/2017

7.3

Current Appt. Status Annual

Reason

Resignation

Resolution Regarding Professional Staff Appointment(s) I move that upon recommendation of the Superintendent of Schools the Board of Education approve the Professional Staff appointment(s) so noted.

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Last Name

First Name

Barajas

Maria

*Barajas

Maria

Archibile

Jordan

Pelaez

Carolina

Quiroga

Harry

Edwards

Kenneth

Certif. Status

Degree Status

Step

Salary

Appt. Type

% Time

Effect. Date

Expir. Date

Bldg

Fund Source

Staff Relation or Note

Visual Arts

n/a

n/a

$1,626 (revised)

Annual

100%

10/16/2017

6/30/2018

AMD

A

AMD Teacher

Visual Arts

D

4

$76,388

Annual

100%

8/30/2017

AMD

A

AMD Teacher

Coach 1/2 Modified Boys Basketball

Coaching Basketball 7-12

n/a

n/a

$4,524 ($2,262)

Annual

50%

11/6/2017

08/29/2020 (revised) 3/4/2018

AMD

A

Coach Gymnastic s Varsity Asst. Coach Wrestling Modified

Coaching Gymnastic s 7-12

n/a

n/a

$5,146

Annual

100%

11/6/2017

3/4/2018

OHS

A

Art

n/a

n/a

$4,576

Annual

100%

11/6/2017

3/4/2018

AMD

A

Driver's Education Instructor

Driver Education Instructor Certificate

n/a

n/a

$50.00 per hour

Annual

100%

9/1/2016

6/30/2017

OHS

A

Title or Tenure Area AMD Art Club Advisor Art

7.4

OHS Teacher

Resolution Regarding Bus Attendant Appointment(s) I move that upon recommendation of the Superintendent of Schools the Board of Education approve the Bus Attendants appointments so noted. Position

Building

End Date

First

Last

Rate

District

Effective Date 10/30/2017

Bus Attendant

6/30/2018

Tanya

Buenrostro

$14.00/hr

Bus Attendant

District

11/13/2017

6/30/2018

Yudelka

Gonzalez

$14.00/hr

Bus Attendant

District

11/8/2017

6/30/2018

Danielle

Papagalis

$14.00/hr

7.5

Resolution Regarding Professional Staff Appointment(s) – Before/After School Programs I move that upon recommendation of the Superintendent of Schools the Board of Education approve the Professional Staff appointment(s) so noted.

Last Name

First Name

Cert. Status

Step

Salary

Appt. Type

Program

Building

% Time

Fund

Effective Date

Expir. Date

Staff Relation

Wager

Catherine

Biology 7-12

n/a

$50.00 per family

Annual

ENL Intake Screener

OHS

100%

A

09/01/2017

06/30/2018

OHS Teacher

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Nielsen

Andrea

Baugh

Lisa

School Bldg Ldr, Gifted Ed Ext, ESOL, Pre K-6 Stud w/ Dis 1-6 & Ch Ed 16

7.6

n/a

$50.00 per family

Annual

ENL Intake Screener

Anne M. Dorner

1 hr/ 5 days a week

A

09/01/2017

6/30/2018

AMD Teacher

1

48.31

Annual

After School Enrichment

Claremont

2 hrs/day 2 days/wk

A

11/9/2017

12/21/2017

Claremont TA

Resolution Regarding Support Staff Appointment(s) – Before/After School Programs I move that upon recommendation of the Superintendent of Schools the Board of Education approve the Support Staff appointment(s) for the persons so noted.

Last Name

First Name

Certif. Status

Job Title

Building

Step

Salary

Program

% Time

Appt. Type

Effect. Date

Expir. Date

Code

Staff Relation or Note

Lucky

Jamel

n/a

Afterschool Supervisor

Anne M. Dorner

3

$14.40

AMD Afterschool Supervision

100%

Annual

11/6/2017

3/2/2018

A

AMD School Monitor

Azizi

Marcela

n/a

After School Enrichment / CLC

Park

3

$14.40

After School Enrichment Program

1.5 hrs/ 2 days a week

Annual

11/14/2017

12/21/2017

A

Park School Monitor

Aviles

Mercy

Teaching Assistant

STAR Arts & Crafts

AMD

6

$17.53

STAR

1 hr/ 3 days a week

Annual

10/16/2017

06/20/2017

A

AMD TA

Lizardo

Luz

Teaching Assistant

After School Enrichment TA

Claremont

6

$17.53

After School Enrichment Program

4 hrs/day 3 days/wk

Annual

11/9/2017

12/21/2017

A

Claremont TA

7.7

Resolution Regarding Per Diem Substitute Removal(s) I move that upon recommendation of the Superintendent of Schools the Board of Education approve the removal of the Per Diem Substitute(s) so noted. Name Katherine Ellingson Keith Rigby

7.8

Certified NC NC

Resolution Regarding Per Diem Substitute Appointment(s) I move that upon recommendation of the Superintendent of Schools the Board of Education approve the Per Diem Substitute appointments for the person(s) so noted. Name Castellanos, George

C

Certified

Subject Leave Replacement - AMD

Kiriyanthan, Mary

NC

Teacher Intern - Roos

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7.9

Resolution Regarding Volunteer Appointment(s) I move that the persons listed on the following page be appointed by the Board of Education as school volunteers for the 2017-2018 school year. Last Name Lengers

First Name Herrick

Volunteer Title Boys Basketball

Start 11/6/2017

End 3/4/2018

Type Coach Volunteer

Motion carried: 7-0 7.10

Resolution Regarding Professional Staff Request(s) for Leave of Absence – (For Information Only) The matter is presented here for Board of Education information and no action is necessary.

Last Name

First Name

Building

Calandro

Lisa

District

Valentine

Lindsay

Brookside School

Category or Tenure Area n/a School Media Specialist

Leave Start

Leave End

Reason

10/2/2017

12/27/17

FMLA

10/17/2017

1/17/2017

Child Rearing Leave

Board President Lisa Murray thanked the volunteers for their dedication to our students. 8. Audience Recognition None 9. Board Dialogue/Reports Board Trustees reported on the following:  Facilities Committee met on November 2nd with a field turf representative  The New York Metro Center Equity Committee met last night in Arlington  The Budget Advisory Group met with local legislators regarding Foundation Aid, enrollment, and the Tax Cap  The Health & Wellness Fair will be held on November 4th  The WPSBA Legislative Meeting will be held on November 9th 10. Executive Session At 8:48 p.m. Felix Flores moved and Lisa Rudley seconded the motion to enter into Executive Session to discuss a proposed settlement agreement for an Impartial Hearing. 11

Motion carried: 7-0 No action was taken 11. Motion to Reconvene the Special Meeting At 9:38 p.m. Frank Schnecker moved and Felix Flores seconded the motion to reconvene the Special Meeting of November 8, 2017 for the purpose of adjournment. Motion carried: 7-0 12. Adjournment At 9:39 p.m. Felix Flores moved and Bill Kress seconded the motion to adjourn the Special Meeting of November 8, 2017. Motion carried: 7-0 _____________________________ Ileana Ortiz District Clerk

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