Tigard-Tualatin School District 23J Board of Directors
Board Meeting Agenda
September 26, 2016
Welcome to this Public Meeting of the Tigard-Tualatin School District Board of Directors Monday, September 26, 2016 Hibbard Administration Center, 6960 SW Sandburg Street, Tigard, OR 97223 Public participation on agenda items occurs at the discretion of the chair. Please indicate your interest by completing a "Public Comment Card" provided at the agenda table. Non-agenda items and public hearings are governed by the policy found at the agenda table. At 9:00 PM, the Board may take a fiveminute recess, and the chair will review the agenda for possible rescheduling of items. The public meeting will not go beyond 9:30 PM without a majority vote of the board. For assisted listening/speech call 431-4002 (voice) or 431-4047 (FAX) no later than 48 hours prior to the meeting.
6:30 PM
REGULAR SESSION I. CALL TO ORDER..........................................................................................................Chair Maureen Wolf Jill Zurschmeide (Vice-Chair), Barry Albertson, Terri Burnette, Dana Terhune (Members)
6:31 PM
II.
APPROVAL OF THE AGENDA
6:32 PM
III.
CONSENT AGENDA ................................................................................................................ Board Chair A. September 12, 2016 TTSD Board Meeting Minutes.............. pg. 4 B. Human Resources Report/Personnel Action .......................... pg. 14 C. August Financial Report......................................................... pg. 15
6:37 PM
IV.
RECOGNITION & GOOD NEWS
6:47 PM
V.
STUDENT REPRESENTATIVE REPORT A. Tigard High Student Representative ............................................................. Teagan Langseth-DePaolis B. Tualatin High Student Representative ................................................................................. Victor Torres
6:55 PM
VI.
SUPERINTENDENT & BOARD COMMUNICATION....................................................... Ernie Brown (Reports on meetings or correspondence of interest to the board).
7:05 PM
VII. PUBLIC COMMENT Discussion of non-agenda items must be approved by a consensus of the board. Discussion of specific agenda items may be deferred to the appropriate time the item is before the board as stated on the agenda or at the direction of the Board Chair.
7:15 PM
VIII. REPORTS & DISCUSSION A. Healthy and Safe School Plan ................................................ pg. 22 ................................... Ernie Brown B. 2015-16 OAKS Comparison Scores ...................................... pg. 42 .................................. Todd Robson C. Enrollment / Secondary Class Size ........................................ pg. 67 ............................. Wanda Hennelly D. Board Policy IKF: Graduation Requirements ........................ pg. 84 ............................. Wanda Hennelly
8:15 PM
IX.
ACTION ITEMS A. ELD Curriculum Purchase ..................................................... pg. 90 ....... Todd Robson & David Moore B. Lifeworks NW Personal Services Contract Exception .......... pg. 92 .................................. David Moore C. 2nd Reading and Approval of Superintendent’s Goals ........... pg. 96 ................................... Ernie Brown D. Contract Agreement with Cabinet Members ......................... pg. 100 ................................. Ernie Brown
9:30 PM
X.
ADJOURN .................................................................................................................................. Board Chair
September 26, 2016 TTSD Board Meeting Agenda
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DATES TO REMEMBER October 10, 2016 ...................................................................... Regular Meeting ................................................................................................. 6:30 p.m. October 24, 2016 ...................................................................... Work Session...................................................................................................... 6:30 p.m. November 14, 2016 .................................................................. Regular Meeting ................................................................................................. 6:30 p.m. November 28, 2016 .................................................................. Regular Meeting ................................................................................................. 6:30 p.m. December 12, 2016 .................................................................. Regular Meeting ................................................................................................. 6:30 p.m. January 9, 2017 ........................................................................ Regular Meeting ................................................................................................. 6:30 p.m. January 23, 2017 ...................................................................... Regular Meeting ................................................................................................. 6:30 p.m. February 13, 2017 .................................................................... Regular Meeting ................................................................................................. 6:30 p.m. February 27, 2017 .................................................................... Regular Meeting ................................................................................................. 6:30 p.m. March 13, 2017 ........................................................................ Regular Meeting ................................................................................................. 6:30 p.m. April 10, 2017 .......................................................................... Regular Meeting ................................................................................................. 6:30 p.m. April 24, 2017 .......................................................................... Regular Meeting ................................................................................................. 6:30 p.m.
1. 2. 3. 4. 5.
6. 7.
Public Participation in Board Meetings A visitor may complete a ‘Public Comment Card’ and give it to the Board secretary at the Board table prior to the beginning of the meeting. After being recognized by the Board chair, the speaker will sit at the presenter’s table and identify himself/herself with his/her full name and address and stating his/her purpose in addressing the Board. A group of visitors with a common purpose should designate a spokesman for the group. Comments or statements by members of the public are limited to 3 minutes and should be brief and concise unless otherwise authorized by the Chair. Speakers may comment a topic not on the published agenda, however, the Board, at its discretion, may require that the proposal, inquiry, or request be submitted in writing. The Board reserves the right to refer the matter to the administration for action or study and to report at a subsequent meeting. When meetings are large or controversial, anyone wishing to speak before the Board, either as an individual or as a member of a group, on any agenda or non-agenda item, may do so at the discretion of the Board chair. Individuals should complete a ‘Public Comment Card’ and give it to the Board secretary at the Board table prior to the beginning of the meeting. The Chair will determine the amount of time that will be allotted for each individual. Speakers may offer objective criticism of district operations or programs but the Board will not hear complaints concerning specific district personnel. These procedures will be published on the back of every Board meeting agenda.
~ Matters Permitted for Executive Session ~ ORS 192.620 The Oregon form of government requires an informed public aware of the deliberations and decisions of governing bodies and the information upon which such decisions were made. It is the intent of ORS 192.610 to 192.690 that decisions of governing bodies be arrived at openly. However, a school board may hold an Executive Session, which excludes the public after the Board Chair has identified one or more of the following reasons: As per ORS 332.061 (1) Any hearing held by a district school board or its hearings officer on any of the following matters shall be conducted in executive session of the board or privately by the hearings officer unless the student or the student’s parent or guardian requests a public hearing: (a) Expulsion of a minor student from a public elementary or secondary school. (b) Matters pertaining to or examination of the confidential medical records of a student, including that student’s educational program. As per ORS 192.660 (2) The governing body of a public body may hold an executive session: (a) To consider the employment of a public officer, employee, staff member or individual agent. (b) To consider the dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent who does not request an open hearing. (c) To consider matters pertaining to the function of the medical staff of a public hospital licensed pursuant to ORS 441.015 to 441.063, 441.085, 441.087 and 441.990 (3) including, but not limited to, all clinical committees, executive, credentials, utilization review, peer review committees and all other matters relating to medical competency in the hospital. (d) To conduct deliberations with persons designated by the governing body to carry on labor negotiations. (e) To conduct deliberations with persons designated by the governing body to negotiate real property transactions. (f) To consider information or records that are exempt by law from public inspection. (g) To consider preliminary negotiations involving matters of trade or commerce in which the governing body is in competition with governing bodies in other states or nations. (h) To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. (i) To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing. (j) To carry on negotiations under ORS chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments. (3) Labor negotiations shall be conducted in open meetings unless both sides of the negotiators request that negotiations be conducted in executive session. Labor negotiations conducted in executive session are not subject to the notification requirements of ORS 192.640. (4) Representatives of the news media shall be allowed to attend executive sessions other than those held under subsection (2)(d) of this section relating to labor negotiations or executive session held pursuant to ORS 332.061 (2) but the governing body may require that specified information subject of the executive session be undisclosed. (5) When a governing body convenes an executive session under subsection (2)(h) of this section relating to conferring with counsel on current litigation or litigation likely to be filed, the governing body shall bar any member of the news media from attending the executive session if the member of the news media is a party to the litigation or is an employee, agent or contractor of a news media organization that is a party to the litigation. (6) No executive session may be held for the purpose of taking any final action or making any final decision. (7) The exception granted by subsection (2)(a) of this section does not apply to: (a) The filling of a vacancy in an elective office. (b) The filling of a vacancy on any public committee, commission or other advisory group. (c) The consideration of general employment policies. (d) The employment of the chief executive officer, other public officers, employees and staff members of a public body unless: (A) The public body has advertised the vacancy; (B) The public body has adopted regular hiring procedures; (C) In the case of an officer, the public has had the opportunity to comment on the employment of the officer; and (D) In the case of a chief executive officer, the governing body has adopted hiring standards, criteria and policy directives in meetings open to the public in which the public has had the opportunity to comment on the standards, criteria and policy directives. (8) A governing body may not use an executive session for purposes of evaluating a chief executive officer or other officer, employee or staff member to conduct a general evaluation of an agency goal, objective or operation or any directive to personnel concerning agency goals, objectives, operations or programs.
September 26, 2016 TTSD Board Meeting Agenda
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September 12, 2016 Board Meeting Minutes
School Board Minutes Tigard-Tualatin School District, 23J The minutes are official after Board approval and will be posted at www.ttsd.k12.or.us.
Board Members Present: Maureen Wolf, Chair Jill Zurschmeide, Vice Chair Barry Albertson Dana Terhune Terri Burnette Administrators Present: Ernie Brown, Superintendent Karen Twain, Assistant Superintendent David Moore, CFO Wanda Hennelly, Human Resources Director Susan Stark Haydon, Community Relations Director Todd Robson, Teaching & Learning Director Joyce Woods, Student Services Director Debbie Ebert, Principal, Bridgeport ES
Others Present: Patty Roberts, Executive Assistant Victor Torres, Student Rep., TuHS Teagan Langseth-DePaolis, Student Rep., THS John Weber, TTEA President Nicole Smith, ELL TOSA Rick Wahlstrom, CIO, NWRESD Brian Bain, TTSD Assessment Coordinator Keri Butler, TTSD Teacher & Parent Amy Floom, Learning Specialist, Hazelbrook MS Shari Smith, Parent, Byrom ES Cindy Muhammad, Parent, Mary Woodward Leah Findtner, Parent, Bridgeport ES Bart Dickson, Parent, Bridgeport ES & Tualatin HS Bill Webb, Parent, Tualatin HS Reed McNeil, Beynon Sports Surfaces, Inc. James, Beynon Sports Surfaces, Inc.
6:30 PM REGULAR SESSION I.
CALL TO ORDER ~ 6:30 PM
Board Chair Maureen Wolf called the Regular Board Meeting of the Tigard-Tualatin School District Board of Directors to order at 6:33 PM at the Hibbard Administration Building, 6960 SW Sandburg St., Tigard, OR 97223. II.
APPROVAL OF THE AGENDA ~ 6:31 PM
Superintendent Brown shared that there are no changes to the agenda this evening. III.
CONSENT AGENDA ~ 6:32 PM
The consent agenda consisted of: Revised August 22, 2016 Board Meeting Minutes and the Human Resources Report/Personnel Action. Director Zurschmeide made a MOTION to approve the consent agenda, as presented with the Revised August 22, 2016 Board Meeting minutes and the Human Resources Report/Personnel Action, as modified. Director Burnette seconded the MOTION. Chair Wolf asked for discussion. There was no discussion. The MOTION carried unanimously, 5-0. The MOTION passed. IV.
RECOGNITION & GOOD NEWS ~ 6:33 PM
Susan Stark Haydon introduced Debbie Ebert, Principal of Bridgeport ES. Ms. Ebert introduced some parents who helped to build a track at Bridgeport ES. Those in attendance include Bridgeport parents, Leah Findtner, Bart Dickson, Bill Webb and from Beynon Sports Surfaces, Inc., Reed McNeil and James. They shared that Ms. Findtner had an idea that Bridgeport ES needed a track for students and the community. She worked to fundraise to build this community track. She secured grants from Reser Family Foundation, Tualatin Rotary Club, Nike, Oregon Clinic – Gastroenterology – South, and private donations totaling approximate $95,000. Bart Dickson is a project management who provided “in-kind” donations for the project management work for this track project. Bill Webb is with a construction company and has helped with the community track and the community garden 2016-2017 Tigard-Tualatin School District Board of Directors: Maureen Wolf, Chair; Jill Zurschmeide, Vice-Chair; Barry Albertson, Terri Burnette and Dana Terhune Directors September 26, 2016 TTSD Board Meeting Agenda
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September 12, 2016 Board Meeting Minutes projects. The field has been seeded and a ribbon cutting ceremony is scheduled for Wednesday, October 5th at 1:15 PM with the Bridgeport ES Fun Run to be held on Friday, October 7th. Principal Ebert praised Phil Wentz, District Facilities Manager, for his continued support for the Bridgeport ES track project and Angel Rios, Bridgeport ES Custodian, who has been watering the field. She shared that the school now has an amazing 1/8th mile 4-lane track for school and community use. There has been a lot of collaboration, communication and hard work to make this track a reality. Superintendent Brown and the board members thanked everyone who helped with the Bridgeport ES Track project. V.
STUDENT REPRESENTATAIVE REPORT ~ 6:45 PM
Teagan Langseth-DePaolis, THS Student Representative shared comments that are attached to these minutes. She highlighted information about a variety of activities, athletics, arts and academic events that are taking place at Tigard High School. Victor Torres, TuHS Student Representative shared comments that are attached to these minutes. He highlighted information about a variety of activities, athletics, arts and academic events that are taking place at Tualatin High School. VI.
SUPERINTENDENT & BOARD COMMUNICATION ~ 6:52 PM
Superintendent Brown shared information regarding the following: • There was a back-to-school gathering on August 30th to welcome staff back to school. The group was very enthusiastic. A lot of professional development occurred that day and all week. • The 2nd year of Kinder Connect was held last week with kindergarten students starting school a week later, on September 12th. Kinder Connect students came in to their school to meet their teacher and connect with other students. School tours were offered and some students had assessment testing completed. • ACT Results will be shared later in this meeting. Board member(s) shared: • Attended the Tigard Street Fair to share information regarding the future potential bond. There are more events coming up in the fall. Hard hats and tattoos were distributed. • Tuesday, September 20th the OSBA Fall Regional Meeting will be held at NWRESD, with dinner at 5:30 and the meeting beginning at 6:00 pm. • Equity training for new teachers was held in August. This training will help teachers in the classroom. There were 1:1 conversations. There is a lot of great talent coming into our district. • Safety Summit will be held on August 25th at the Rolling Hills Church building. • Several newspaper articles were shared, including: o East Oregonian Newspaper on 9/8/16 – Helix leads county in Smarter Balanced test o OPB News Article by Rob Manning – Oregon’s Income-Test Score Connection o Education Weekly – Grades, Courses Most Important in College Admissions, Survey Finds o Education Weekly – Are Dual Enrollment Programs Overpromising? VII.
PUBLIC COMMENT ~ 7:05 PM
Chair Wolf shared the public comment participation process noting that each person will have 3 minutes to share their comments with the Board. She stated that speakers may offer objective criticism to the District operations or programs but the Board will not hear complaints concerning specific personnel. There was no public comment.
2016-2017 Tigard-Tualatin School District Board of Directors: Maureen Wolf, Chair; Jill Zurschmeide, Vice-Chair; Barry Albertson, Terri Burnette and Dana Terhune Directors September 26, 2016 TTSD Board Meeting Agenda
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September 12, 2016 Board Meeting Minutes VIII.
REPORTS AND DISCUSSION ~ 7:06 PM
A. Enrollment / Elementary Class Size Update – Wanda Hennelly ~ 7:06 PM Wanda Hennelly, Human Resources Director, distributed updated copies of the District enrollment, dated September 12, 2016, and an updated elementary class size report. Copies of the updated reports are found attached to these minutes. She reviewed the class size report in detail. Director Hennelly also reviewed the Total District Enrollment, in detail. She mentioned that we have not reached the 10-day drop yet and she shared that there will be adjustments in the student numbers after the 10-day drop. These numbers will be reported at the September 26th Board meeting. B. 2015-16 ACT Results – Todd Robson ~ 7:20 PM Todd Robson, Teaching & Learning Director and Brian Bain, District Assessment Coordinator provided information regarding the 2015-16 ACT Results. They used a PowerPoint presentation, found in the agenda. Director Robson shared that for the last 9 years, TTSD has offered this nationally recognized College Entrance Exam to all students, free of charge and that 93% of our Juniors have participated in this opportunity. They shared: • The percentage of TTSD students reaching the Science benchmark is at an all time high. • The percentage of TTSD students achieving All Four College and Career Readiness Benchmarks has been steadily increasing and currently is at an all time high. Students and Families Get: • Scores related to state and national averages • Specific information on which skills have been mastered in each area • Access to college entrance and scholarships • Feedback on career possibilities Mr. Bain shared information, found in the agenda, from a graph that reflects the increase in the percentage of students meeting all four ACT College Readiness Benchmarks. He noted the following changes to Benchmarks in 2013-14: • The reading benchmark was raised from 21 to 22 • The science benchmark was lowered from 24 to 23 Mr. Bain referenced several graphs including: • Percentage of 11th graders meeting ACT college readiness benchmarks. • Students meeting all four ACT College Readiness Benchmarks for TTSD. • TTSD Achievement Gap: Percent of students meeting all four ACT college readiness benchmarks • TTSD, State and National Comparison: Percent of students meeting college readiness benchmarks • Average composite scores of graduates. C. ELD Program Model – Resources Update – Todd Robson ~ 7:46 PM Todd Robson, Teaching & Learning (T&L) Director and Nicole Smith, English Lanugage Learner Teacher on Special Assignment (ELL TOSA) provided information regarding the Connected English Language Development (ELD) Program Model and Resource Update using a PowerPoint presentation, found in the agenda. Mr. Robson discussed “how we got here” that started with a simple “the connected ELD idea” and a resource evaluation. Ms. Smith stated that the state approved, research based ELD curriculum that was reviewed by the district-wide ELD committee. EL Specialists scoring it and National Geographic was the top rated and most comprehensive curriculum. They stated that with instructional materials in place, we have. . . • Language Acquisition instruction. 2016-2017 Tigard-Tualatin School District Board of Directors: Maureen Wolf, Chair; Jill Zurschmeide, Vice-Chair; Barry Albertson, Terri Burnette and Dana Terhune Directors September 26, 2016 TTSD Board Meeting Agenda
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September 12, 2016 Board Meeting Minutes • • •
• • •
EL Specialists becoming Language Experts (“specialists”) within our buildings. Develop leadership among EL Specialists to support staff through presentation and side-by-side collaboration. Allow for ELL TOSA and other Teaching and Learning support personnel to be in the “game” alongside EL Specialists supporting through feedback planning and collaborative processes to keep the continual improvement loop alive and thriving. Allows for consistency and continuity among EL Specialists school-to-school = viable and guaranteed curriculum. Common Assessments. Science and Social Studies connection to the core.
Mr. Robson discussed: Defining Connected ELD – Three Phases/Strategies, including: • Phase 1 – Connecting strategies in ELD and General/Content classes – Student Support Team (SST) • Phase 1 – Provide training specific to language acquisition to allow our specialist to be specialists and help move teachers to language instruction within content. • Phase 1 – Student Achievement Teams (SATs) meet monthly as an EL Specialist team o Build community/relationships/teaming/collaboration o Experiential year with materials, data, collaborative process to be able to move into “side-by-side” with grade level/content teams supporting language instruction. • Phase 2 – Taking connection one step further – EL Specialists working with specific grade level or content team with the purpose of connecting language within content. • Phase 2 – Content teachers – refine plans to support ELs with English Language Proficiency (ELP) standards that are provided in content lessons so there is a streamlined learning experience that provides language structures that support the scaffolds and application of language. Aligning ELP Standards to the content instruction. • Phase 3 – EL Specialists work side-by-side expanding the district-wide grade level (elementary) or content area/team (secondary) at monthly, in building designated, SAT’s. • Phase 3 – Co-Teaching model implementation as ready (Learn by Doing) Additional Content Area Connection with ELP standards and Common Core Literacy Standards = English/Language Arts (ELA) Block (90 min.) at Elementary. ELP Standards are foundational to other standards and allows for a large chunk of time to intertwine ELP standards in core instruction. Mr. Robson and Ms. Smith discussed the following next steps including: • •
•
•
August 31st – Job Alike o 3-5 Priority strategies for EL Specialists that connect to core (see Framework pillar) September 26th and 27th – All EL Specialists o A presentation of TTSD’s scope and sequence of ELP standards with National Geographic units aligned. o Training from a National Geographic representative on the instructional materials. October 6th o At levels meeting get on agenda to share expectations for building administration to deliver Connected ELD model, resources and next steps in PD for staff. (Using EL Specialists to deliver language overview) o At October Levels meeting also share Walk-Through templates with the expectation that administration are in ELD classrooms observing Oracy in action. November 28th o T & L to provide support via creation of building presentation specific to teaching language and pulling together a team to support and present alongside (as needed) in each building K-12. o Develop leadership among EL Specialists o Utilize EL Specialist expertise in supporting seamless and fluid language instruction between ELD classrooms and content classrooms. 2016-2017 Tigard-Tualatin School District Board of Directors: Maureen Wolf, Chair; Jill Zurschmeide, Vice-Chair; Barry Albertson, Terri Burnette and Dana Terhune Directors September 26, 2016 TTSD Board Meeting Agenda
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September 12, 2016 Board Meeting Minutes Mr. Robson and Ms. Smith concluded their presentation with a “Wrap-Up”: Positive Feedback – Superintendent Brown’s messaging specific to Community and Relationship before Task Gratitude/appreciation for instructional materials Thankfulness for a vision with phases and priority strategies specific to Oracy. Making clear our priorities. . . 50% Oracy and purpose (why) – Collaborative process infuse, instruct around Oracy during ELD How to monitor students at high levels – checks for understanding
• • • • •
They stated that there is a lot of positive energy from staff and administrators regarding this ELD program model. D. 1st Reading: Superintendent’s Goals – Ernie Brown ~ 8:17 PM Ernie Brown, Superintendent, shared that it is his responsibility is to ensure that the district makes progress towards achieving the goals outlined by the Strategic Plan. In addition to these yearly measureable outcomes the superintendent establishes specific goals for the year that both compliment the Strategic Plan and address priorities that may not be specifically addressed in the plan. The goals presented this evening are a first draft and will ultimately be approved by the school board at an upcoming meeting. Superintendent Brown will provide the Board and community with updates on the progress made towards achieving these goals throughout the school year. At the end of the year, a final report will be provided that summarizes the outcomes for the entire year. Superintendent Brown reviewed the goals, as found in the agenda. His presentation included: Goal Area 1: Student Achievement 1.1 Implement the district’s new strategic plan with a high degree of fidelity. 1.2 Effectively integrate technology to enhance high quality classroom instruction. 1.3 Build a stronger community within TTSD for both students and staff. Goals Area 2: Operational Foundations 2.1 Align the 2017-18 budget to the priorities outlined in the district’s new strategic plan. 2.2 Improvement communication between the district and various stakeholder groups such as students, parents, community, teachers and administrators. 2.3 Actively engage legislators on issues of importance to the TTSD. 2.4 Gain a greater understanding of the student perspective within TTSD. 2.5 Develop and implement the district’s Safe and Healthy Schools Plan Each goal area describes the Actions associated with that goal, the Implementation Evidence and desired Outcome for each. Superintendent Brown shared that his goals are presented for first reading and will be presented for second reading and approval at the September 26th Board meeting. IX.
ACTION ITEMS ~ 8:38 PM
A. 2nd Reading: Board Policies – Wanda Hennelly ~ 8:38 PM Wanda Hennelly, Human Resources Director, reviewed the following Board Policies: EFA – Local Wellness Program – specific changes are found on page 2 of this policy – adding energy drinks, adding a full paragraph; and clarifying that home prepared or non commercial foods are not allowed and IKF – Graduation Requirements – This policy is will be modified in separate segments. The current changes are removing one paragraph on page 4 of the policy, under alternative certificates and this paragraph is being removed to remain within legal compliance. This policy will go back to our high school administrators for additional graduation 2016-2017 Tigard-Tualatin School District Board of Directors: Maureen Wolf, Chair; Jill Zurschmeide, Vice-Chair; Barry Albertson, Terri Burnette and Dana Terhune Directors September 26, 2016 TTSD Board Meeting Agenda
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September 12, 2016 Board Meeting Minutes requirement modifications. Director Hennelly share that Board Policy IKF will be brought back to the Board for these additional modifications soon. Director Terhune made a MOTION that the Tigard-Tualatin School District Board of Directors adopt Board Policy EFA – Local Wellness Program and Board Policy IKF – Graduation Requirements, as presented. Director Zurschmeide seconded the MOTION. Chair Wolf asked for discussion. There was no discussion. The MOTION carried unanimously, 5-0. The MOTION passed. X.
ADJOURN ~ 8:43 PM
Board Chair Maureen Wolf adjourned the Board meeting of the Tigard-Tualatin School District Board of Directors at 8:43 PM.
APPROVED BOARD MEETING DATE: September 26, 2016 CHAIRMAN: CLERK:
2016-2017 Tigard-Tualatin School District Board of Directors: Maureen Wolf, Chair; Jill Zurschmeide, Vice-Chair; Barry Albertson, Terri Burnette and Dana Terhune Directors September 26, 2016 TTSD Board Meeting Agenda
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September 26, 2016 HUMAN RESOURCES REPORT TIGARD-TUALATIN SCHOOL DISTRICT 23J
HUMAN RESOURCES REPORT - LICENSED LASTNAME ANGELEL KHA REILLY IRWIN WESTPHAL SAUERS PHELPS KUMAR CABRERA BROWN BORDWELL SANTORO
FIRSTNAME LAURA AMANDA MICHELLE PATRICK JILL MICHAEL KATHERINE ANGELI EMILY JENNIFER HOLLY COURTNEY
RECOMMENDED ACTION EMPLOY EMPLOY REHIRE CORRECTION CORRECTION CORRECTION EMPLOY EMPLOY EMPLOY CHANGE EMPLOY TERM
REPLACE VAN KLEEK NEW POSITION NEW POSITION REPLACE ZERNICKOW NEW POSITION REPLACE FLOOM NEW POSITION NEW POSITION REPLACE KENDALL FTE INCREASE NEW POSITION RESIGNED
CATEGORY TEMPORARY TEMPORARY TEMPORARY TEMPORARY TEMPORARY PROBATIONARY TEMPORARY TEMPORARY TEMPORARY PROBATIONARY TEMPORARY PROBATIONARY
BUILDING TIGARD HS BYROM ALBERTA RIDER TUALATIN HS DEER CREEK ELEM DEER CREEK ELEM MWW BYROM TIGARD HS DEER CREEK ELEM DEER CREEK ELEM TUALATIN HS
ASSIGNMENT LEARNING SPECIALIST CURRICULUM SUPPORT CURRICULUM SUPPORT PE/HEALTH GRADE 3/4 LEARNING SPECIALIST GRADE 3 SUPPORT GRADE K COUNSELOR CURRICULUM SUPPORT GRADE 2 ELL TEACHER
FTE 1.000 0.680 0.469 1.000 1.000 1.000 0.469 0.469 1.000 0.750 0.468 1.000
RATE F5 C6 D10 D1 C1 A6 A1 A1 E1 D12 A1 D1
EFFECTIVE DATE ENDS 9/7/16 6/16/17 9/8/16 6/16/17 9/12/16 6/16/17 8/31/16 6/16/17 9/2/16 6/16/17 9/13/16 6/16/17 9/6/16 6/16/17 9/7/16 6/16/17 9/9/16 6/16/17 8/29/16 6/16/17 9/12/16 6/16/17 9/7/16
RESIGN NEW POSITION NEW POSITION NEW POSITION NEW POSITION REPLACE HERNADEZ RESIGN REPLACE PAT REPLACE ROBINSON RETIRE REPLACE LEE RESIGN NEW POSITION NEW POSITION
CATEGORY CLASSIFIED CLASSIFIED CLASSIFIED CLASSIFIED CLASSIFIED CLASSIFIED CLASSIFIED CLASSIFIED CLASSIFIED CLASSIFIED CLASSIFIED CLASSIFIED CLASSIFIED CLASSIFIED
BUILDING HIBBARD TIGARD HIGH METZGER ELEM. METZGER ELEM. METZGER ELEM. BYROM ELEM. DEER CREEK ELEM. TIGARD HIGH TIGARD HIGH TEMPLETON ELEM. TIGARD HIGH TEMPLETON ELEM. METZGER ELEM. METZGER ELEM.
ASSIGNMENT FTE DATA AND BUDGET ANALYST 1.000 LEARNING SPECIALIST ASSISTANT 0.813 TITLE 1 ASSISTANT 0.594 INSTRUCTIONAL ASSISTANT 2 0.688 INSTRUCTIONAL ASSISTANT 2 0.688 ELL ASSISTANT/INSTRUCTIONAL ASST. 1 0.625 LEARNING SPECIALIST ASSISTANT 0.719 LEARNING SPECIALIST ASSISTANT 0.875 FOOD SERVICE ASST. 3 0.938 LEARNING SPECIALIST ASSISTANT 0.813 LEARNING SPECIALIST ASSISTANT 0.875 ELL ASSISTANT/INSTRUCTIONAL ASST. 1 0.750 TITLE 1 ASSISTANT 0.625 TITLE 1 ASSISTANT 0.719
RATE N4 I0 H0 G4 G3 G0/E0 I4 I1 F4 I9 I4 H9/E9 H0 H4
EFFECTIVE DATE ENDS 9/30/16 9/12/16 9/6/16 9/15/16 6/15/17 9/15/16 6/15/17 9/19/16 6/15/17 9/9/16 9/8/16 9/7/16 9/30/16 9/8/16 6/15/16 9/6/16 9/6/16
RATE
EFFECTIVE DATE ENDS
CPEC=Classified Position Evaluation Committee per OSEA-TTSD Bargaining Agreement
*Assignment ends June 2015 **Salary placement may be adjusted in accordance with prevailing OSEA Bargaining Agreement + Redline ++Grandfathered
HUMAN RESOURCES REPORT - CLASSIFIED LASTNAME ABUALAJIN BRISAN BROWN BOYARSKY GORSKI GUILLEN-VALDEZ HALLARD HANNA HARBISON HOUNSLOW LEWIS MARTINEZ RAMIREZ ESPINOZA
FIRSTNAME AYMAN MONICA STACY ERICA DAWN EDLYN JENIFER JOSHUA CYNTHIA MARCIA DORIAN ELIZABETH KAREN TATIANA
RECOMMENDED ACTION TERM EMPLOY EMPLOY EMPLOY EMPLOY EMPLOY TERM EMPLOY CHANGE TERM EMPLOY TERM EMPLOY EMPLOY
HUMAN RESOURCES REPORT - EXTENDED RESPONSIBILITY LASTNAME
FIRSTNAME
RECOMMENDED ACTION
CATEGORY
BUILDING
ASSIGNMENT
PATERSON
CHANDLER
HIRE
COACH
THS
ASST DANCE
1.000 CF $2,000
FTE
LUNA BARRERRA
JOSE
HIRE
REPLACE MICHAEL ROGERS COACH
THS
FROSH SOCCER
1.000
Ea 6
9/6/16
3/18/17
9/12/16
11/14/16
** CLUB FUNDED
as of 9/22/16 10:34 AM Prepared by Annette Cooley, HR Ast\server\PERSJAN222004
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Tigard-Tualatin School District 23J 6960 SW Sandburg Street Tigard, OR 97223
Date: September 26, 2016 TO:
Board of Directors
FR:
David Moore, Chief Financial Officer
RE:
August Financial Report
EXPLANATION: This month’s financial report includes the August, 2016 statements for the General Fund and the August, 2016 M.I.T.C.H. Charter School statements. The August M.I.T.C.H. Charter School statements were received in a timely manner. GENERAL FUND: The beginning fund balance for 2016 is unaudited. Mid-August to Mid-September was open enrollment for employee health insurance. All employees were required to log into the OEBB system to verify health insurance changes and pick new plans, as all plans were given a new name. Payroll staff was available to assist employees with their many questions regarding options and new changes. The district’s Welcome Back Celebration also included a benefits fair sponsored by the payroll department. Staff members were able to talk to vendors that offer the various opportunities within the District’s benefit program. Payroll staff and the CFO manned the health insurance table and were busy answering questions. Salaries and benefits show a similar trend to last year when 79 new licensed staff attended the required inservice for licensed staff new to the District. This year 58 licensed staff attended the sessions. Fifteen staff were new to the profession and attended 4 days of training and 43 experienced teachers new to Tigard-Tualatin School District attended 2 days of training. ANNUAL AUDIT: The annual audit is the week of October 17, 2016. This year the District received $7.56 million in revenue from federal sources or $50,000 less than last year. The annual audit will include the federally mandated “Single Audit” to meet the requirements of the federal grantor agencies. The Districts ASB funds were each reviewed in late July by the district’s auditors. At the conclusion of the audit the Superintendent and CFO will meet in an exit conference with the auditors. The district’s Comprehensive Annual Financial Report (CAFR) must be filed with the state and other interested parties by December 31, 2016.
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FINANCIAL OVERSIGHT COMMITTEE: The Financial Oversight Committee will meet on November 14, 2016 in the Superintendent’s office in a public meeting. At the meeting, the Committee will review any changes to the District’s investment policy, discuss the District’s investment of funds, receive the semi-annual report on the Ongoing Financial Oversight Monitoring Questionnaire, and conduct an exit conference with the auditor.
PRESENTER:
David Moore, CFO
SUPPLEMENTARY MATERIALS:
August, 2016 statements for the General Fund and the August, 2016 M.I.T.C.H. Charter School statements.
RECOMMENDATION:
None
PROPOSED MOTION:
None
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Tigard-Tualatin School District 23J Composition of Ending Fund Balance August 31, 2016
General Fund As of August 31, 2015 FY 2015-16
Cash and Investments
27,515,079
As of August 31, 2016 FY 2016-17
33,564,711
Interfund Receivables/Payables
(87,855)
61,388
Accounts Receivable
141,395
891
PERS Series 2007
344,259
364,426
Accounts Payable
(1,073,830)
(914,258)
Payroll Liabilities
(1,796,481)
(1,804,807)
Fund Balance, August 31, 2016
25,042,567
31,272,352
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Tigard-Tualatin School District 23J Statement of Revenues and Expenditures Fiscal Year to Date as of August 31, 2016
General Fund As of August 31, 2015
As of August 31, 2016
FY 2015-16 Budget Actual
FY 2016-17 Actual
Budget
Resources: Beginning Fund Balance
15,090,000
15,142,332
100.3%
19,619,298
20,793,169
106.0%
47,757,000 6,200,000 170,000 138,800 445,665 2,100,000 60,803,369 105,000 345,935
32,363 47,370 14,569,961 55,663
0.0%
49,869 20,935 15,061,468 60,115
0.0%
16.1%
49,962,000 6,800,000 180,000 138,800 405,665 2,158,000 63,455,745 70,000 450,000
118,065,769
14,705,357
12.5%
123,620,210
15,192,387
12.3%
133,155,769
29,847,689
22.4%
143,239,508
35,985,556
25.1%
74,866,559 2,332,209 792,110 1,464 149,374 78,141,716
230,260 393,678 33,178 58,436 715,552
0.3%
79,661,299 2,286,900 710,643 2,200 169,504 82,830,546
286,137 361,400 84,316 61,229 793,083
28,527,459 9,269,763 1,752,753 86,488 872,444 40,508,907
2,833,059 445,518 230,582 3,279 573,919 4,086,356
30,258,388 9,947,813 1,633,281 97,600 876,222 42,813,304
2,855,164 314,422 161,965 583,430 3,914,981
184,417 250 330 184,997
3,214 3,214
1.7%
5,141 5,141
2.4%
1.7%
210,965 250 211,215
310,266
-
0.0%
169,000
-
0.0%
4.0%
126,024,065
4,713,204
17,215,443
31,272,352
Revenue Tax Revenue - Local Property Taxes Tax Revenue - Local Option Taxes From Earnings on Investments From Local Sources - Other From Local Sources - Athletics From Intermediate Sources From State Sources From Federal Sources From Enterprise and Community Services From Miscellaneous Sources Total Revenues Total Resources
0.0% 19.0% 34.1% 0.0% 0.0% 24.0% 0.0% 0.0%
0.0% 27.7% 15.1% 0.0% 0.0% 23.7% 0.0% 0.0% 13.4%
Expenditures: Instruction Salaries, Payroll Taxes and Employee Benefits Purchased Services Supplies and Materials Capital Outlay Other Objects Total Instruction
16.9% 4.2% 0.0% 39.1% 0.9%
0.4% 15.8% 11.9% 0.0% 36.1% 1.0%
Supporting Services Salaries, Payroll Taxes and Employee Benefits Purchased Services Supplies and Materials Capital Outlay Other Objects Total Supporting Services
9.9% 4.8% 13.2% 3.8% 65.8% 10.1%
9.4% 3.2% 9.9% 0.0% 66.6% 9.1%
Enterprise and Community Services Salaries, Payroll Taxes and Employee Benefits Purchased Services Supplies and Materials Capital Outlay Other Objects Total Enterprise and Community Services Transfers to Debt Service and Other Funds Total Expenditures Excess of Revenues over Expenditures Operating Contingency Sustainability Contingency Unappropriated Ending Fund Balance Sustainability Reserve Biennial Smoothing Account Total Budgeted Unappropriated Ending Fund Balance Fund Balance, August 31, 2016
119,145,886
4,805,122
14,009,883
25,042,567
2,307,100
-
5,767,900 2,216,400 3,718,483 11,702,783
-
-
0.0% 0.0% 0.0% 0.0%
2,473,512 2,374,373 6,183,779 6,183,779 12,367,558
25,042,567
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0.0% 0.0% 0.0% 0.0% 2.4%
3.7%
-
31,272,352
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Tigard-Tualatin School District 23J 6960 SW Sandburg Street Tigard, OR 97223
Date: September 26, 2016 TO:
Board of Directors
FR:
Ernie Brown
RE:
Healthy and Safe Schools Plan
EXPLANATION: In August of 2016 the State Board of Education adopted administrative rules requiring the development of a Healthy and Safe Schools Plan – OAR 581-022-2223. Districts are required to submit draft plans to ODE on or before October 1, 2016. Additionally, in 2015 the legislature passed House Bill 2931 mandating school districts test for radon gas in schools. This bill became ORS 332.166-167. TTSD has submitted its radon testing plan and has included it in this comprehensive document for future reference. The Tigard-Tualatin School District has developed its Healthy and Safe Schools Plan based on guidance documents provided by PACE, ODE and the Oregon Health Authority (OHA) in order to ensure compliance with OAR 581-022-2223. The specific components of the plan required in the above named guidance documents are included in the plan. This report will review the major components of the plan and provide the board with an update regarding the district’s status for each component.
PRESENTER:
Ernie Brown
SUPPLEMENTARY MATERIALS:
Healthy and Safe School Plan and PowerPoint Presentation
RECOMMENDATION:
None - Reports and Discussion
PROPOSED MOTION:
None
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Healthy and Safe Schools Plan Tigard-‐Tualatin School District 23J September 2016
September 22, 2016
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INTRODUCTION: The Tigard-‐Tualatin School District has developed its Healthy and Safe Schools Plan based on guidance documents provided by PACE, ODE and the Oregon Health Authority (OHA) in order to ensure compliance with OAR 581-‐022-‐2223. The specific components of the plan required in the above named guidance documents are included in the plan. CONTENTS: The TTSD Healthy and Safe Schools Plan is organized as follows: I.
Background Information
II.
Responsible Administrator
III.
List of District Facilities
IV.
Radon Testing Plan
V.
Water Testing Plan
VI.
Lead Paint Procedures
VII.
Integrated Pest Management Plan
VIII.
Communication Procedures
IX. Annual Compliance Procedures I. BACKGROUND: In August of 2016 the State Board of Education adopted administrative rules requiring the development of a Healthy and Safe Schools Plan – OAR 581-‐022-‐2223. Districts are required to submit draft plans to ODE on or before October 1, 2016. In 2015 the legislature passed House Bill 2931 mandating school districts test for radon gas in schools. This bill became ORS 332.166-‐167. This requires TTSD to submit a plan to the Oregon Health Authority (OHA) by September 1, 2016. TTSD has submitted its radon testing plan and has included it in this comprehensive document for future reference.
Healthy and Safe Schools Plan OAR 581.022-‐2223
II. RESPONSIBLE ADMINISTRATOR OAR 581-‐022-‐2223(5)(a) states that the Healthy and Safe Schools Plan must include the position within the school district’s or public charter school’s administration responsible for maintaining and implementing the Healthy and Safe Schools Plan. Wanda Hennelly Director of Human Resources and Risk Management 503-‐431-‐4013
[email protected] September 22, 2016
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III. DISTRICT FACILITIES OAR 581-‐022-‐2223(5)(b) states that the Healthy and Safe Schools Plan must include a list of all facilities that are included in the Healthy and Safe Schools Plan. Below is a complete list of schools owned and leased by TTSD, including the year in which the building was constructed as well as the years of any substantial additions or remodels. Elementary Schools/Address Alberta Rider Bridgeport Byrom Charles F. Tigard Deer Creek Durham Metzger Templeton Tualatin Woodward Middle Schools Hazelbrook Fowler Twality High Schools Tigard Tualatin st 21 Century Academy Leased Spaces HUB Tigard-‐Tualatin On Line Academy
Year Constructed 2003 1986 1972 2003 1996 1995 2003 1965 2003 1979 Year Constructed 1990 1974 1960 Year Constructed 1952 1992 1978 Year Constructed
Additions/Remodels N/A N/A 2011 N/A 2016 N/A N/A N/A N/A 2011 Additions/Remodels 2003, 2011 2011 2011 Additions/Remodels 58, 61, 72, 78, 82, 97, 03, 04 2003, 2011 2011 Additions/Remodels N/A N/A
IV. RADON TESTING PLAN OAR 581-‐022-‐2223(5)(c) states that the Healthy and Safe Schools Plan must include a plan to test for elevated levels of radon as required under ORS 332.167. Note: radon measurement plans from school districts were due to OHA on September 1, 2016. TTSD has developed and completed a radon plan as required by ORS 332.167. Community members can access a copy of the radon plan here: [link to district website]. Test results have been made public and posted to the district website here: [link to website]. TTSD TESTING PROCEDURES TTSD will contract with a certified environmental testing firm to design and conduct its comprehensive Radon testing procedures. A summary of the procedures that the district will follow is provided below as recommended by the Oregon Health Authority 2016 document “Testing for Elevated Radon in Oregon Schools.”
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1. An estimate of the number of rooms that are frequently occupied and touch the ground or are above a crawl space or basement will be provided to the testing firm to get an estimate of costs. This count will be confirmed by the testing firm as they develop placement maps and place test canisters 2. Per ORS 332.166-‐167 initial radon levels will be measured in all rooms occupied by teachers or students (classrooms, gym, cafeterias, offices, etc.) in contact with the soil or located above a basement or crawl space. 3. The number of test kits used in each space will meet the one kit per 2000 square foot standard. 4. Additional QA test kits will also distributed. 5. Testing will occur during the week when the building was occupied. 6. QA procedures will be followed. 7. All test kits will be noted on the placement maps. 8. Test kits will be placed where they will be least likely to be disturbed. In any room where a test kit is disturbed, a second short term test will be conducted. 9. No test kit will be placed in the areas identified as places that will result in inaccurate or false readings. 10. All testing will be conducted under closed conditions with HVAC running normally. 11. Short term tests will be placed during the colder months of the year. 12. Test kits will be placed during the week with HVAC running. 13. No test will be conducted during abnormal weather or while there are structural changes happening to the building. 14. Results will be interpreted with the help of the testing firm. i. Any results of 4.0 pCi/L or higher will be followed up with a second short term test using the same QA procedures already outlined in this plan. ii. Additional follow-‐up long term tests will be conducted if the average of both short-‐ term tests exceeds 4.0 pCi/L. COMMUNICATION PLAN All results will be communicated immediately to the patrons, staff and public. Results will be posted on the District web site, school web sites and through email. The Board of Directors will receive a copy of this plan and it will be made available in hard copy, upon request, at the District office. STATUS OF TESTING TTSD completed all radon testing as outlined in this plan except two long term tests that are underway for the 2016-‐17 school year. All results of the completed tests have been communicated on the District web site, on school web sites, by email and to the Board of Directors. This plan will be made available in hard copy upon request at the District office. V. LEAD IN WATER TESTING PLAN OAR 581-‐022-‐2223(5)(d) states that the Healthy and Safe Schools Plan must include a plan to test for and reduce exposure to lead in water used for drinking or food preparation. If the district, education service district, or public charter school does conduct lead testing of drinking water, an Oregon Health Authority accredited lab must be used for all testing. September 22, 2016
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TTSD TESTING PLAN The Tigard-‐Tualatin School District will design and implement a water testing plan in accordance with the EPA’s 3Ts Technical Guidance document. All results will be sent to an Oregon Health Authority accredited lab for analysis. As recommended by the Oregon Department of Education and the Oregon Health Authority, the following components included in TTSDs plan for testing for and reducing the exposure to lead in water used for drinking or food preparation. 1. Identify sources of lead: Schools and childcare facilities should test all taps used for drinking or food preparation in the building to identify any lead problems. Follow the Environmental Protection Agency’s 3 T’s Revised Technical Guidance to ensure that samples for lead are collected properly and from the right places. Use an OHA-‐accredited drinking water laboratory to analyze samples for lead. 2. Stop access: Prevent access to water taps that have more than 20 parts per billion (ppb) of lead. This should include shutting off taps, covering water fountains, and providing bottled water to students and staff members. 3. Communicate: Make results from tests for lead in water available to students, families, and the community as quickly as possible. 4. Mitigate and correct: Replace the sources of lead in building plumbing. Again, EPA 3T’s Guidance should be followed. COMMUNICATON PLAN All results will be communicated immediately to the patrons, staff and public. Results will be posted on the District web site, school web sites and through email. The Board of Directors will receive a copy of this plan and it will be made available in hard copy, upon request, at the District office. STATUS OF TESTING TTSD started testing for lead in water in 2013. In the spring of 2013, all schools built before 1986 were tested. In places where lead was above the 20 PPB actionable levels, mitigation efforts were undertaken. This included shutting off suspect drinking fountains and bubblers, supplying bottled water, replacing fixtures with certified lead free fixtures, and retesting. The District has posted all lead testing results on the District web site and on each school’s web site. In addition, emails and/or letters have been sent to parents communicating results and remediation where appropriate. During the 2014-‐15 and 2015-‐16 school years, a random sample of drinking water sources were tested in every school built prior to 1986. These results were communicated to the public. September 22, 2016
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2016-‐17 ACTIONS As stated above, all schools built prior to 1986 have undergone comprehensive testing in addition to random testing since the fall of 2014. For all schools build before 1986, the district will continue its random testing program that will include 5% of all sources used for drinking or food preparation. In addition, all TTSD school buildings built after 1986 will be tested in 2016-‐17. Tests will include all drinking fountains, bubblers and kitchen facilities. Elementary Schools/Address Alberta Rider Bridgeport Byrom Charles F. Tigard Deer Creek Durham Metzger Templeton Tualatin Woodward Middle Schools Hazelbrook Fowler Twality High Schools Tigard Tualatin st 21 Century Academy Leased Spaces HUB Tigard-‐Tualatin On Line Academy
2013 Comprehensive Testing X
2016-‐17 Comprehensive Testing X
X X X 2013 Comprehensive Testing X X 2013 Comprehensive Testing X X 2013 Comprehensive Testing
X X X X X 2016-‐17 Comprehensive Testing X 2016-‐17 Comprehensive Testing X 2016-‐17 Comprehensive Testing X X
VI. LEAD PAINT OAR 581-‐022-‐2223(5)(e) states that the Healthy and Safe Schools Plan must include a plan to reduce exposure to lead paint that includes the following compliance with the United States Environmental Protection Agency’s Renovation, Repair and Painting Program Rule. The Renovation, Repair and Painting Program Rule requires that individuals and firms conducting renovation, repair and painting projects on pre-‐1978 homes and “child-‐occupied facilities” be certified to follow lead-‐safe work practices. “Child-‐occupied facilities” is defined in OAR 333-‐070-‐0085. TTSD PLAN In order to comply with the United States Environmental Protection Agency’s Renovation, Repair and Painting Program Rule, the district will contract only with certified lead based paint renovation contractors licensed by the Oregon Construction Contractors Board. Two TTSD maintenance staff September 22, 2016
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members are certified under the Renovating, Repair and Painting Rules in lead safe work practice and meet the requirements of EPA Lead Safety for Renovation, Repair and Painting. VII. INTEGRATED PEST MANAGEMENT OAR 581-‐022-‐2223(5)(f) states that the Healthy and Safe Schools Plan must include a plan to implement integrated pest management (IPM) practices as required under ORS 634.700 through 634.750 TTSD PLAN The district has adopted an integrated pest management plan as required by ORS 634.700 through 634.750. Community members can access a copy of the IPM plan here: http://www.ttsdschools.org/files/_sTAjt_/37a0aef84b467cdc3745a49013852ec4/2012_IPM.pdf VIII. COMPREHENSIVE COMMUNICATION PLAN OAR 581-‐022-‐2223(5)(g) states that the Healthy and Safe Schools Plan must include a plan to communicate results for all tests performed in accordance with the Healthy and Safe Schools Plan that includes the following: • The school district or public charter school must make all test results available to the public within five business days of receiving the results; • The school district or public charter school must make the results available to the public by posting the results on the school district or public charter school website, sending notice of the results over the email system, and making the results available in hardcopy at the main administration office; and • The school district or public charter school must provide detailed information explaining the test results. TTSD PLAN The District will communicate test results to the public within 5 business days of receiving the results. The results must be made available by posting on the school’s website, sending notices of the results over the email system and making the results available in hard copy at the main administration office. The school must also provide detailed information explaining the results. STATUS OF TTSD COMMUNICATION PLAN TTSD has published all test results on both the District and individual school websites. Emails have been sent to staff and families at the time when testing results became available. IX. ANNUAL COMPLIANCE PROCEDURES Make an annual report regarding the Healthy and Safe School Plan a) to the School Board b) to all building occupants, their parents or legal guardians c) to the community by posting information on the district web site and in hard copy at the administration building d) which names the responsible position for maintaining and implementing the plan e) which tells the public how to obtain a copy of the plan f) which includes a certification that the plan is up to date and all testing has been completed g) which provides access to the results of all tests h) which includes a high level summary of all mitigation efforts September 22, 2016
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Tigard-Tualatin School District 23J 6960 SW Sandburg Street Tigard, OR 97223
Date: September 26, 2016 TO:
Board of Directors
FR:
Todd Robson
RE:
2015-16 OAKS Comparison Scores
EXPLANATION: Every school year, all Oregon students in grades 3 through 8 and 11 are required to take state assessments. For the past two years, students have participated in Smarter Balanced Assessment Consortium (SBAC) testing. These tests measure student knowledge and skill in English Language Arts and Mathematics. Students at benchmark years also continue to participate in the state Science test. This presentation will provide district achievement results on the state tests in relation to: 1) state-wide performance data; 2) equity among student populations and 3) the district trend over the last two years in Tigard-Tualatin. A description of SBAC test structure, content and scoring will also be provided.
PRESENTER:
Todd Robson, Director of Teaching & Learning and Brian Bain, District Assessment Coordinator
SUPPLEMENTARY MATERIALS:
PowerPoint Presentation
RECOMMENDATION:
None
PROPOSED MOTION:
None
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Tigard-Tualatin School District 23J 6960 SW Sandburg Street Tigard, OR 97223
Date: September 26, 2016 TO:
Board of Directors
FR:
Wanda Hennelly
RE:
Enrollment / Secondary Class Size
EXPLANATION: The information provided during this presentation will compare the District’s enrollment forecast prepared by the Population Research Center of Portland State University for October 1, 2016 to the actual District enrollment as of September 12, 2016. For comparison purposed, the summary also includes the actual District enrollment on October first of 2014 and 2015. This report also includes an updated enrollment report as of September 12, 2016 with specific class size information for each of the District’s Middle Schools and High Schools. Updated reports will be provided at the Board meeting.
PRESENTER: SUPPLEMENTARY MATERIALS:
Wanda Hennelly
District Enrollment Update as of September 12, 2016 and Secondary Class Size Reports for Tigard HS, Tualatin HS, Fowler MS, Hazelbrook MS and Twality MS
RECOMMENDATION:
Reports and Discussion Item
PROPOSED MOTION:
None
September 26, 2016 TTSD Board Meeting Agenda
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Fowler Class Size Report September 21, 2016 6th Grade Language Arts Science Math Social Studies Advanced Math PE/Health
25 21 19 27
26 19 20 26
27 21 26 26
24 23 27 24
24 25 27 25
25 27 27 24
33
33
34
38
34
38
7th Grade Language Arts Science Math Social Studies Advanced Math
28 25 24 26 29
27 22 26 30 30
30 24 26 28
30 25 19 29
30 28 28 30
29 26 29 30
30 22 27 30
27 21
29 20
27
26
8th Grade Language Arts Science Math Social Studies Algebra Geometry PE/Health 7/8
25 29 28 23 35 21 39
22 28 28 23
26 30 30 22
21 29 29 25
29 29 28 28
28 29 26 28
29 21 28 29
23 26
36
34
37
32
32
40
Foreign Language French Spanish Foreign Language Sample Support ELL SPED Reading Math Lab Electives Art 6 Art 7/8 Band Choir Computers 6 Computers 7/8 Drama 6 Drama 7/8 Multi Media Leadership Pottery 6 Pottery 7/8 Woodshop 7/8 Yearbook Academic Support Focus Literature Average Elective Class Core Class Average
30 27 26 30
29 25 24 29
31 27
28
AVG 26.8 24.6 24.5 26.8
28
30
35.0
24
27
19 28
25 29
25
21
24
24
25
42
37
35
27
AVG 28.9 24.0 25.6 28.4 29.5
28
40
AVG 24.7 27.8 28.1 24.7 35.0 21.0 35.3 AVG
31
32
31
32
32
9 11 10 12
10 5 6 10
13 10 11 12
10 6 13 16
7 12 8 16
13 23 19 34 23 29
21 24 17 15 22 29
26
27
28 39 31 29 15
32
31.7
6 20 23
AVG 9.8 9.8 10.0 13.6
38
41
21
28 27
27 31
26
12 18 8
28
12 8 12
31
8 8
12 7
30
11 8
12 6
10 7
AVG 17.0 25.0 29.2 26.7 27.1 26.2 26.5
25
25.0
30
27
14 6
7
14.0 6.5
28
25.0
22 26.22 26.22
27
27
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VIII -‐ C2 -‐ HMS Class Size Report 92216.xlsx
Hazelbrook Class Size Report September 21, 2016
6th Grade
Language Arts Writing Science Math 6 Social Studies PE/Health Math 7 Advanced
AVG
29 29 29 28 30 43 26
26 26 26 30 25 36 26
26 26 29 24 27 40 25
27 27 24 24 23 36 29
21 29 29 22 25 39
26 26 31 27 26 36
28 28 29 23 30 38
28 28 25 21 25 36
19 27 29 24 28
27 27 30 24 25
27 27 24 27 26
29 29 25 19 28
23 30 30 25
29 26 28 32
23 22 25 22
29 27 28 28
30 24 21 31
30 22 31 16
27 27 27 31
24 30 29 29 26 30 30 27 31 28 27 22 27 19
27 21 28 29 29 32 28
20 23 25 29 34 32 28
27 30 25 30 25 28 24 27 28 24 27 13 23 24 17 28 17 28 30 21 31 27 30 30 27 31 24
8th Grade
Language Arts Math 8 Social Studies Algebra Geometry PE/Health 7/8 Science 8
Confidential
24.4 26.5 38.0
AVG 28.0 26.0 28.0 25.7
AVG
36 35 34 26 28 27 35 26 37 27 33 35 33 35 25 34 33 27 26 21 32 25 16 29 27 28 31 30
Foreign Language
Spanish Spanish for Native Speakers
27.5
26.5
7th Grade
Language Arts Math 7 Social Studies Science 7
27.1 27.4
27 29 31 30 30 29 27 31 22 30
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26.3 21.0 28.0 27.0 32.0 31.5 27.0
AVG 29.0 26.0
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VIII -‐ C2 -‐ HMS Class Size Report 92216.xlsx
Hazelbrook Class Size Report Support
ELL SPED
10 10 13 7 10 6 6 5 6 4 6 9 1 7 10
Reading Math Lab/Sped Math Strats 7/8 AVID Success
18 17 16 17 16 17 12 5 7 8 12 20 21 6 11
Electives
Art 6 Art 7 Art 8 Adv Art Band Ceramics Choir Cultural Foods Computer & Information Sci 6 Going Green Leadership Orchestra Publications Engineering Average Elective Class Core Class Average
Confidential
26 33 33 30 54 33 47 23 29 19 23 29 31 29
23
39 34 57 21 29 22 31 29
29 20 43
34 33 29 31 29 29 29 31 33 32 33 31 25 28 30
52
30 32 32 29
AVG 9.0 6.0 16.0 7.0 12.0 21.0 9.0 AVG 25.0 33.0 33.0 30.0 37.0 34.0 52.0 29.0 30.0 21.0 27.0 37.0 31.0 30.0
29.8 27.7
September 26,9/22/16 2016 TTSD Board Meeting Agenda
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Twality Class Size Report 9-21-16 6th Grade Language Arts Science Math Social Studies Reading PE/Health 7th Grade English Science Math Social Studies Advanced Math 8th Grade Language Arts Science Social Studies Algebra Geometry PE/Health 7/8
Foreign Language Spanish Support ELL SPED Reading Math Support Electives Band Choir Orchestra Art 8 Technology Classes STEM Drama Average Elective Class Core Class Average
AVG 27.0 27.0 25.0 27.0 27.0
27 27 25 27 27
AVG 28.0 28.0 27.0 28.0
28 28 27 28 20 27 27 27 34 24 41
AVG 27.0 27.0 27.0 34.0 24.0 41.0
24
AVG 22.8
21
20
25
24
AVG
13 21
14
23 41 21 30 29 23 23
28 28 26 24 21
23 24 27 30 14
25 23 24 30
25
24
24
19
20
13.5 21.0 AVG 24.8 29.0 24.5 28.5 21.3 23.0 22.0
24.96 27.4
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Tigard High School Class Size Report September 21, 2016 Language Arts English 9 English 9 Co-Taught English 10 American Lit & Comp IB English 11 IB English 12 English 12-Lit&Film World Lit & Comp Read 180 Writing 121 Creative Writing Science Fiction & Fantasy Speech Adv Speech/Debate
24 10 31 27 35 32 33 31 25 28 38 29 38 39
18 30 29 27 28 28 28 25 29 31 21 27 30 27 27 30 29 8 31 30 32 31 24 24 31 34 34 34 35 34 34 30 29 34 26 26 32 35 34 32 31 38
Math Math Workshop Algebra 1 Algebra 1 AB Algebra 1 AB Co-Taught Algebra 2 Geometry Algebra 1.5 Pre-Calculus PSU Calculus IB Math Studies IB Calculus IB Calculus 2 HL IB Pre Calculus SL Financial Math PSU Statistics
52 34 17 7 29 33 20 26 33 34 42 20 36 34 32
40 33 20 7 31 31 23 32
36 31 30 35 21 31 39 29 32 27 33 32 30 28 33 24
34 29 7 27 32 22 33
33 30 36 32 34 35 35 34 17 34 28 34 36 31 37 33 35 37 35 36 36 37 33 23 23
31 30 30 37 35 37 35 34 29 30 22
September 26, 2016 TTSD Board Meeting Agenda
AVG 27.1 9.0 31.1 30.8 36.5 32.0 34.5 31.8 23.0 31.0 33.3 28.5 35.5 31.5 AVG 46.0 33.6 20.8 7.0 32.0 34.5 22.2 30.3 33.0 32.5 36.0 20.0 34.5 33.8 28.0
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Science Earth and Space Observ Astronomy/Astrophys Ecology Biology Anat/Physiology Anat/Physiology 2 IB Bio: Cells IB Bio: Organisms Chemistry IB Chemistry 1 IB Chemistry 2 Physics IB Physics SL Physical Science Social Studies World History IB Modern World History: Fact or Fiction1 History: Fact or Fiction2 US History IB History of the Americas American Pop Culture Amer Hist/Film 1 Amer Hist/Flim 2 Government Economics IB Anthropology Psychology IB Psychology IB Psychology 2 IB TOK
36 34 34 27 34 27 25 34 32 34 19 31 17 35
29 23 39 30 34 33 29 28 26 37 41 28 37 36 41 35
36 34 33 35 32 33 32 34 33 28 27 30 29 22 28 28 34 33 29 29 29 26 29 32 29 28 33 35 30 23
32 30 24 33 32 32 31 28 34 38 22 35 30 34 34 31 27 35 35 39
31 26 35 23 34 27 26 33 33 38 39
29 27 29 28 30 30 29 27 30 27 29 29 28 28 29 27 36 33 36 33 33 31 32 32 29 29 32 29 34 25 20 33 32 32 42 39 38 40 37 38 40 41 40 39 42
35 37 39 41
September 26, 2016 TTSD Board Meeting Agenda
AVG 34.3 34.0 33.2 28.7 33.0 25.0 25.0 34.0 30.8 36.0 19.0 30.4 17.0 33.7 AVG 28.7 24.5 36.7 28.7 31.1 33.5 27.5 34.5 29.5 38.3 40.3 28.0 36.0 37.3 41.0 35.0
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Fine Arts Theater Art 1 Theater Art 2 Theatre Art 3, 4, IB Tech Theater Concert Band Symphonic Band Wind Ensenble Orchestra Concert Choir Camerata Cantare Guitar 1 Guitar 2 Guitar 3/4 Intro to Guitar Cantus Choralation Music Theory Recording & Production Drawing 1 Drawing 2 Painting Studio Ceramics 1 Ceramics 2 Ceramics 3/4 2D Design Foundation Art Seminar 1 Art Seminar 2 Photography IB Art Intro to Publications/Journalism Yearbook Publications/Adv Pub Advanced Photography Orchestra IB Film
34 37 24 21 28 27 27 18 67 34 41 31 26 23 34 33 25 14 35 38 22 17 24 13 34 37 17 9
31 39 25 29 26 10 14 14 34 40
21 30 17 29
AVG 34.0 37.0 24.0 21.0 28.0 27.0 27.0 18.0 67.0 34.0 41.0 31.0 26.0 23.0 34.0 33.0 25.0 14.0 33.0 38.5 22.0 17.0 26.0 12.8 34.0 38.5 17.0 9.0 21.0 30.0
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Jazz Ensemble Jazz Lab
19 20
Foreign Language Spanish 1 Spanish 2 Spanish 3 IB Spanish 4 IB Spanish 5 French 1 French 2 French 3 IB French 4/5 Japanese 1 Japanese 2 Japense 3 IB Japanese 4/5
33 34 28 26 41 38 25 19 24 35 23 29 34
PE/Health Health 1 Health 2 Individual Fitness Lifetime Fitness PE 1 PE 2 Strength & Conditioning Team Sports Body Dynamics Adv Basketball Weight Training Weight Training for Women Basketball
19.0 20.0
31 34 30 21
29 34 35 35 33 33 34 39 24
36 37 36
39
AVG 32.8 33.5 30.7 27.5 41.0 36.8 25.0 19.0 24.0 37.0 23.0 29.0 34.0
27 17 35 34 33
28 34 35 36 36 35 27 27 17 17 30 36 25 27 26 26 33
AVG 31.7 25.4 35.0
46 42 47 40 31 33
38.9
43 42 28 34 36 35
42 42 38 42 36 35
42.0 33.0 40.7 37.4
43 43 42 46 38 38 39
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Support Classes ELL Access Behavior Access 9,10,11 Vocations Vocations 2 Trans/Self-Advocacy SPED Life Skills
11 3 17 4 18 16 9 10
6 13 11 10 2 3 2 16 21 22 16 19 14 11 6 6 17 9 12 10 26 12 10 9 8 10
Business Personal Finance Accounting Accounting 2 Child Development 1 Child Developmnet 2 Child Dev Practicum Psychology of Ach. Personal Family Stud. Sales & Promotion Computer Applications Wealth Management Intro to Bus Marketing Sports Marketing
35 34 34 21 22 7 38 34 27 33 32 36 33
35 30 22
Technology Computer Graphics Tech Support Intro to Programming Computer Aided Design Automotive Electrical Intro to Engineering Auto Tech 1 Auto Tech 2 Adv Auto Application/Eng Perform IT 1 Computer Game Design
AVG 10.2 2.5 17.0
13.2 9.3 AVG 33.3 28.0
24 28 4
3
5
19
5
7
10
33 36 29 36 34 33
38.0 33.5 27.0 33.0 32.3 33.3 AVG
25 28 38 32 22 14 16 35
37 32 34 33 24
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28.0 37.5 32.8 22.0 14.0 20.0 35.0
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IT Digital Arts 2D Animation Digital Arts 3/4 Animation Digital Arts 2D Graphics C++ Programming Digital Photo Web Design
21 26 23 36 24 38 39
40 37 37 38
General Electives Adv Leadership Leadership CE2 Writing Workshop Gradpoint Reconnecting Youth Transitions Academic Seminar AVID Intercambio Peer Tutor
15 15 16 22 21 19 25 25 25 10 13 12 18 14 17 22 17 11
Elective Average Core Class Average
29.1 30.9
44 24 13 42 16
41 19 19 18 19 18 19
September 26, 2016 TTSD Board Meeting Agenda
21.0 26.0 23.0 38.0 24.0 37.5 39.0 AVG 44.0 32.5 17.3 42.0 18.0 15.0 21.3 25.0 14.9
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Tualatin HS 9-‐21-‐16 1st Semester SY 2016-‐17 LA/English English 9 Adv English 9 English 10 Adv English 10 English 11 English 12 IB English 12 IB English 11 Academic Literacy Speech Journalism Creative Writing
AVG 29 31 31 25 24 28 30 29 29 26 24 31 30 36 30 32 37 30 30 31 33 31 33 33 30 32 34 32 35 29 31 32 28 33 34 32 34 34 30 30 35 37 35 38 30 25 25 33 19 29 27 29 36 40 37 38 34 17 23 12 22 31 25 14 14 10 34 40
Math Pre-Algebra Math Applications Algebra I Algebra 1.5 Geometry Algebra II
FST IB Pre-Calculus Intro Calculus Calculus Calculus 2 Algebra 1 AB Business Math Prob and Stats
AVG 21 19 20 25 21 22 26 29 31 29 29 24 28 26 25 34 29 25 33 29 29 33 32 32 32 35 32 20 27 35 34 36 35 34 36 35 34 29 32 35 29 36 39 35 31 38 20 25 32 34 31 20 29 26 12 25 27 23 23 27 24 38 38 37 21
Science Physical Science Biology IB Biology IB Biology II Chemistry Adv 10 Chem Physics IB Physics I IB Physics II
28.2 33.8 32.0 30.0 32.8 31.5 20.0 21.7 25.0 34.0 40.0
20.0 23.0 26.9 30.3 30.4 33.5 34.7 22.5 29.3 27.5 12.0 24.8 37.7 21.0 AVG
31 30 26 27 30 28 30 32 34 31 30 30 31 31 32 29 31 34 32 30 33 32 30 30 33 32 29 32 36 30 29 33 35 36 36 35 36 37 32 34 29 35 34 38 34 37 37 36 37 39 10 21
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29.8 31.2 32.3 29.5 35.4 33.7 36.0 37.3 15.5
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Tualatin HS 9-‐21-‐16 1st Semester SY 2016-‐17 Forensics Astronomy IB Environ/Sys/Soc
38.7 36.3 32.0
38 39 39 38 37 34 32 32
Social Studies WH/Geography IB Modern World Hist IB European History US History US History thru Film
AVG
Government/ECON
29 30 26 30 32 27 29 28 31 31 25 27 25
Adv US History
33 28 30 35 35 37
32.2 30.0 29.0 35.3 33.3 28.5 33.0
21
21.0
26 29 35 33 35 35 35 33 34 29 28 30 36 26 34 30 28 37 34 35 37 33 36 35 36 29 35
Economics/GOVT IB TOK General Psychology IB Psychology IB Economics Focus History of War
41 41
36.7
37 37 36 31 31 32 32 32 36 33 30 30 31 35 30 29 30 36
Arts Theatre Arts I Adv. Theatre Arts/TA II Tech Theatre Concert Band Symphonic Band Wind Ensemble Orchestra Chamber Orchestra Jazz Lab Concert Choir Cadet Choir Treble Choir Crimsonnaires Tenor Bass Choir Drawing I Drawing II Mixed Mediums Painting I
31.9
AVG 35.0 16.0 36.0 60.0 60.0 52.0 46.0 39.0 37.0 78.0 48.0 39.0 38.0 29.0 37.5 34.0 19.0 37.3 26.0 23.0
34 36 16 36 60 60 52 46 39 37 78 48 39 38 29 37 37 38 38 34 19 36 38 39 36
Painting Studio
26
3D Design
23
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Tualatin HS 9-‐21-‐16 1st Semester SY 2016-‐17 Digital Arts 1 Digital Arts 2 Digital Arts 3 Art Seminar Photo I Photo II Media Arts
35 38 37
36.7
30 24 32
28.7 32.8 18.0 33.0
32 31 34 34 18 27 39
Foreign Language Spanish I Spanish II Spanish III IB Spanish IV Spanish Native Spkr 1 Spanish Native Spkr 2 Spanish Native Spkr 3 Race in the 21st Cent. French I French II French III IB French IV
AVG 34.5 38.2 34.0 27.7 21.0 27.5 33.0 26.0 34.5 30.0 27.0 14.0
33 35 35 36 33 37 30 37 35 38 42 40 35 37 37 39 41 33 30 34 39 32 24 27 22 20 27 28 33 26 36 36 32 34 28 30 32 27 14
PE/Health Health 1 Health 2 Human Body Systems Personal Fitness Lifetime Fitness Basketsball/Wgts Team Sports Weight Training 1 Weight Training 2 Weight Train 4 Women Strength/Cond. 9-10 Strength/Cond. 11-12
AVG 32.6 32.8 32.3 42.8 47.0 48.0 47.9 50.0 41.0 43.0
32 34 33 31 34 34 30 29 29 36 35 35 30 33 31 35 43 41 47 45 43 38 47 46 50 46 48 50 48 50 49 44 47 53 41 43 43 54 40
Support Classes Special Education
AVG 5 12 11 11 13 7 11 9 12 10 8
ELL
10 8
7
6
9
9
7 17 13 18 14 13 9
11.1
5
10.3
8 15
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Tualatin HS 9-‐21-‐16 1st Semester SY 2016-‐17 Reading AVID 9 AVID 10 AVID 11 AVID 12 Academ. Enrich. 9 Academ. Enricsh. 10
11.3 16.5 18.5 23.0 25.0 11.7 12.0
10 11 14 10 16 17 18 19 23 25 12 9
14
13 8
15
Career/Technology Intro to Engineering Web Design Yearbook/Newspap. Accounting 1 Accounting 2 Automated Acc/Proc Marketing 1 Marketing 2 Sports Marketing Advanced Business Personal Finamce Intro to Networking CAD Comp. Science 1 Comp. Science 2 Intro Comp. Sci. Intro Game Design Robotics Autotech 1 Autotech 2
AVG 26 31 33 34 24 31 26 27 26 32 19 34 21 22 36 25 34 31 32 36 33 27 26 28 35 30 30 30 34 35 38 17
18.0 13.0 16.0
18 13 16
General Electives CE2 21 Leadership 31 Adv. Leadership 36 Child Development 1 30 Child Development 2 38 Culinary Arts 1 33 Culinary Arts 2 28 Culinary Arts 3 29 Credit Recovery 26 High School Completion 4
28.5 33.5 27.0 26.5 32.0 19.0 30.1 30.0 26.0 31.5 30.0 30.0 34.0 36.5 17.0
AVG 21 21 21 21 21
37 34 39
27 38 36
29 30 31 23 29 4
4
4
September 26, 2016 TTSD Board Meeting Agenda
21.0 31.0 36.0 35.0 38.0 33.5 28.0 29.0 28.0 4.0
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Tualatin HS 9-‐21-‐16 1st Semester SY 2016-‐17 Pathways Transitions Intercambio Elective Average Core Class Average
8
5
6
5.8 11.0 27.0
4
11 11 11 11 27
32.1 29.7
Others
T/As by Alpha
1st/4th Block Release
134.0 0.0 134.0
13 18 22 20 16 12 13 20
199
432.0
233
ORS
26 21 18
65.0
Off Campus
12 22 12 17
63.0
TTOA
12
8
7 10 12
9
9
76.0
9
Total Teacher Savings
September 26, 2016 TTSD Board Meeting Agenda
770.0 3.9
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Tigard-Tualatin School District 23J 6960 SW Sandburg Street Tigard, OR 97223
Date: September 26, 2016 TO:
Board of Directors
FR:
Wanda Hennelly
RE:
Board Policy IKF: Graduation Requirements
EXPLANATION: The following policies are submitted to the Board for approval: Policy IKF
Title Graduation Requirements
PRESENTER:
Wanda Hennelly
SUPPLEMENTARY MATERIALS:
Attached Policy
RECOMMENDATION:
Adopt Board Policy IKF as presented
PROPOSED MOTION:
I move that the Tigard-Tualatin School Board adopt Board Policy IKF, as presented.
September 26, 2016 TTSD Board Meeting Agenda
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Tigard-Tualatin School District 23J
Code: Adopted: Readopted: Readopted: Readopted: Readopted: Readopted:
IKF 01-10-08 08-09-10 04-11-11 03-19-12 02-18-14 09-12-16
Graduation Requirements The Board will establish graduation requirements for the awarding of a high school standard diploma, modified diploma, extended diploma and alternative certificate which meet or exceed state requirements. A student may satisfy graduation requirements in less than four years. The district will award a diploma to a student fulfilling graduation requirements in less than four years if consent is received by the student’s parent or guardian, or by the student if they are 18 years of age or older or emancipated. Standard Diploma A standard high school diploma will be awarded to students who complete a minimum of 26 credits in grades 9 through 12 which include at least: • Three (3) credits of Mathematics (at or above Algebra I standards1) • Four (4) credits of English • Three (3) credits of Science2 • Three (3) credits of Social Science • One (1) credit of Health • One (1) credit of Physical Education • Three (3) Credits of Art, Career Related, &/ or Foreign Language1 In addition to credit requirements, as outlined in OAR 581-022-1130, a student must: 1. Demonstrate proficiency in the essential skills3; 2. Develop an education plan and build an education profile; 3. Demonstrate extended application through a collection of evidence; and 4. Participate in career-related learning experiences. Oregon Diploma An Oregon high school diploma will be awarded to students enrolled in the Portland Community College Gateway Program, Portland Community College Early College Program, Tigard-Tualatin Online Academy or a Durham Center Alternative Program, (excluding students placed due to expulsion) who complete a minimum of 24 credits in grades 9 through 12 which include at least: • Three (3) credits of Mathematics (at or above Algebra I standards3) 1
This graduation requirement applies to students who receive a high school diploma on or after September 1, 2013. This graduation requirement applies to students who receive a high school diploma on or after September 1, 2011. 3 This graduation requirement applies to students who receive a high school diploma on or after September 1, 2011. Proficiency is required in reading in 2012, writing in 2013, and math in 2014. 3 This graduation requirement applies to students who receive a high school diploma on or after September 1, 2013. 2
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Graduation Requirements - IKF 1-5 Page 85 of 100
• Four (4) credits of English • Three (3) credits of Science4 • Three (3) credits of Social Science • One (1) credit of Health • One (1) credit of Physical Education • Three (3) Credits of Art, Career Related, &/ or Foreign Language1 In addition to credit requirements, as outlined in OAR 581-022-1130, a student must: 1. Demonstrate proficiency in the essential skills3; 2. Develop an education plan and build an education profile; 3. Demonstrate extended application through a collection of evidence; and 4. Participate in career-related learning experiences. Essential Skills The district will allow English Language Learner (ELL) students to demonstrate proficiency in the Essential Skill of Apply Mathematics in a variety of settings, in the student’s language of origin for those students who by the end of their 11th grade year are: 1. On track to meet all other graduation requirements; and 2. Unable to demonstrate proficiency in the Essential Skills in English. The district will allow ELL students to demonstrate proficiency in Essential Skills other than Apply Mathematics, in a variety of settings, in the student’s language of origin for those students who by the end of their 11th grade year: 1. Are on track to meet all other graduation requirements; 2. Are unable to demonstrate proficiency in the Essential Skills in English; 3. Have been enrolled in a U.S. school for five years or less; and 4. Receive at least a level 3 (Intermediate) on the English Language Proficiency Assessment (ELPA). The district will establish an appeal process in the event of an appeal for the denial of a diploma based on the Essential Skills graduation requirement. Modified Diploma5 A modified diploma will be awarded to students who have demonstrated the inability to meet the full set of academic standards established by the State Board of Education for a diploma while receiving reasonable modifications and accommodations. To be eligible for a modified diploma a student must: 1. have a documented history of an inability to maintain grade level achievement due to significant learning and instructional barriers; or 2. have a documented history of a medical condition that creates a barrier to achievement; and 3. while in grade nine through completion of high school, complete 24 credits which shall include: 4
This graduation requirement applies to students who receive a high school diploma on or after September 1, 2011. This graduation requirement applies to students who receive a high school diploma on or after September 1, 2011. Proficiency is required in reading in 2012, writing in 2013, and math in 2014. 5 Modified Diploma applies to students who receive a modified diploma on or after July 1 st 2011.
3
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Graduation Requirements - IKF 2-5 Page 86 of 100
• • • • • • • •
Three credits in English Two credits in Mathematics Two credits in Science Two credits in Social Sciences One credit in Health One credit in Physical Education One credit in Career Technical Education, The Arts or Second Languages Two credits in Career Related Education
In addition to credit requirements a student must: 1. Demonstrate proficiency in the essential skills6; 2. Develop an education plan and build an education profile; 3. Demonstrate extended application through a collection of evidence; and 4. Participate in career-related learning experiences. A school team, including the parent or guardian of the student, shall determine if a student will work towards obtaining a modified diploma. The school team shall decide no earlier than the end of the 6th grade and no later than 2 years before the student’s anticipated exit from high school. A school team may decide a student, not previously working towards a modified diploma, will work towards a modified diploma in less than 2 years from anticipated exit from high school if the documented history of the student has changed. The school shall inform the student and parent or guardian of the student if the courses in grades 9-12 have been modified for an individual student. The school may award a modified diploma to a student only upon the consent of the parent or guardian of the student. The school must receive the consent in writing during the school year in which the modified diploma is awarded. Beginning in grade five, the school district and public charter school shall annually provide information to the parents and guardians of student taking an alternate assessment of the availability of a modified diploma and the requirements of a modified diploma. Extended Diploma7 An extended diploma will be awarded to students who have demonstrated the inability to meet the full set of academic content standards for a diploma while receiving modifications and accommodations. To be eligible for an extended diploma, a student must: 1.
Have a documented history of an inability to maintain grade level achievement due to significant learning and instructional barriers; or
3.
Have a documented history of a medical condition that creates a barrier to achievements; and
4.
Participate in an alternate assessment beginning no later than grade six and lasting for two or more assessment cycles; or have a serious illness or injury that occurs after grade eight, that changes the
6
Certain assessment options may be modified. Modifications must be determined by an IEP, 504, or other designated team, and must be consistent with modifications provided during instruction. 7 Extended Diploma is available to students starting in 2010.
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Graduation Requirements - IKF 3-5 Page 87 of 100
student’s ability to participate in grade level activities and that results in the student participating in alternate assessments; and 5.
While in grade nine through completion of high school, complete 12 credits, which may not include more than six credits in a self-contained special education classroom and will include: • • • • • • •
Two credits of Mathematics Two credits of English Two credits of Science Three credits of History, Geography, Economics, or Civics One credit of Health One credit of Physical Education One credit of the Arts or a Second Language
A school team, including the parent or guardian of the student, shall determine if a student will work towards obtaining an extended diploma. The school team shall make this decision no earlier than the end of the 6th grade and no later than 2 years before the student’s anticipated exit from high school. A school team may decide a student, not previously working towards an extended diploma, will work towards a extended diploma in less than 2 years from anticipated exit from high school if the documented history of the student has changed. The school may award an extended diploma only upon the consent of the parent or guardian of the student. The school must receive the consent in writing during the school year in which the extended diploma is awarded. Beginning in grade five, the school district and public charter school shall annually provide information to the parents and guardians of student taking an alternate assessment of the availability of an extended diploma and the requirements of an extended diploma. Alternative Certificates Alternative certificates may be awarded to students who do not satisfy the requirements for a standard diploma, modified diploma or extended diploma. For a student eligible under the Individual with Disabilities Education Act (IDEA) whose Individualized Education Plan (IEP) Team has determined the Extended Diploma is unobtainable, the IEP Team will establish individual criteria for course content, credit requirements and demonstration of personalized skills essential for the graduation from high school with an alternative certificate. Alternative certificates will be awarded based on individual student needs and achievement. A student who receives a modified diploma, extended diploma or alternative certificate will have the option of participating in a high school graduation ceremony with the student’s class. Additional Information for all Diplomas and Certificates The district will ensure that students have access to the appropriate resources to achieve a diploma, modified diploma, extended diploma or alternative certificate at each high school. The district will provide literacy instruction to all students until graduation.
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Graduation Requirements - IKF 4-5 Page 88 of 100
The district may not deny a student, who has the documented history of an inability to maintain grade level achievement due to significant learning and instructional barriers, or of a medical condition that creates a barrier to achievements, the opportunity to pursue a diploma with more stringent requirements than a modified diploma or an extended diploma for the sole reason the student has the documented history. Eligible students with disabilities are entitled to a Free Appropriate Public Education (“FAPE”) until the age of 21, if they have earned a modified diploma, an extended diploma, an alternative certificate. Services provided to the student after earning modified diploma, extended diploma, or an alternative certificate are determined by an IEP team. Students and their parents will be notified of graduation and diploma requirements. The district will issue a high school diploma, upon request, to a person who served in the Armed Forces8, as specified in Oregon law, if the person was discharged or released under honorable conditions and has received either a General Educational Development, a post-secondary degree or has received a minimum score on the Armed Services Vocational Aptitude Battery. END OF POLICY Legal Reference(s): ORS 329.095 ORS 332.114 OAR 581-021-0071 OAR 581-022-1130
ORS 329.451 ORS 339.115 OAR 581-022-0615 OAR 581-022-1210
ORS 332.107 ORS 343.295 OAR 581-022-0617 OAR 581-022-1350
HB 2061 (2009) HB 2507 (2009) TTSD Board Policy IKHA
8
The policy applies to any person who: 1. Served in the Armed Forces of the U.S. at any time during: a. World War I; b. World War II; c. The Korean Conflict; or d. The Vietnam War; 2. Served in the Armed Forces of the U.S. and was physically present in: a. Operation Urgent Fury (Grenada); b. Operation Just Cause (Panama); c. Operation Desert Shield/Desert Storm (Persian Gulf War); d. Operation Restore Hope (Somalia); e. Operation Enduring Freedom (Afghanistan); or f. Operation Iraqi Freedom (Iraq); 3. Served in the Armed Forces of the U.S. in an area designated as a combat zone by the President of the U.S.
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Tigard-Tualatin School District 23J 6960 SW Sandburg Street Tigard, OR 97223
Date: September 26, 2016 TO:
Board of Directors
FR:
Ernie Brown
RE:
2nd Reading and Approval of Superintendent’s Goals
EXPLANATION: The superintendent recognizes his responsibility to ensure that the district makes progress towards achieving the goals outlined by the District Strategic Plan. In addition to these yearly measurable outcomes the superintendent establishes specific goals for the year that both compliment the Strategic Plan and address priorities that may not be specifically addressed in the plan. The goals are presented this evening are a first draft and will ultimately be approved by the school board at an upcoming meeting. The superintendent will provide the board and the community with updates on the progress made towards achieving these goals throughout the school year. At the end of the year, a final report will be provided that summarizes the outcomes for the year.
PRESENTER:
Ernie Brown
SUPPLEMENTARY MATERIALS:
Superintendent Goals for the 2016-17 school year.
RECOMMENDATION:
Approve the Superintendent’s Goals for the 2016-17 school year.
PROPOSED MOTION:
I move that the Tigard-Tualatin School Board of Directors approve the Superintendent’s Goals for the 2016-17 school year, as presented for second reading.
September 26, 2016 TTSD Board Meeting Agenda
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Tigard-Tualatin School District Superintendent’s Goals, 2016-17 Tigard-‐Tualatin School District Mission: Educate Every Child Tigard-‐Tualatin School District Vision: Every student will thrive in school and graduate prepared for success. In our schools, each student • Is challenged by a rigorous academic program • Enjoys school and learning • Feels a sense of belonging • Is capable and confident Introduction The primary focus of the Superintendent’s work is to achieve the outcomes identified in the district’s Strategic Plan. Listed below are goal areas that have been identified as priorities for the year in addition to the goals identified in the Strategic Plan.
Goal Area 1: Student Achievement 1.1
1.2
Implement the district’s new strategic plan with a high degree of fidelity. Actions: Implementation Data: • Develop and implement new process for • 100% of board members will rate the quarterly updates Cabinet members to report on the progress as highly effective. that is being achieved on the strategic plan • A portfolio of evidence will be collected throughout the strategies under their scope of responsibility. year to support the district’s implementation efforts. This portfolio will be presented to board members • Present clear and concise quarterly reports to the board regarding strategic plan during the final quarterly report. implementation. Reports will contain an Outcomes: update on actions undertaken, evidence collected and outcomes achieved. • Attain the performance benchmarks for each strategy in the TTSD Strategic Plan. Effectively integrate technology to enhance high quality classroom instruction. Actions: Implementation Data: • The Technology and Teaching and Learning • On a year-‐end survey, the number of teachers reporting departments will collaborate to develop a that they are satisfied or extremely satisfied with the framework for effectively integrating opportunities for, and the quality of the training in the technology with the highly effective use of instructional technology will increase by 10 classroom instructional practices. percentage points. • A completed technology integration framework will be provided to the superintendent no later than March 1, 2017. The plan will be presented to the board at a regular meeting no later than May 1, 2017. • Administrators will conduct classroom walk-‐throughs using the “look-‐fors” developed integration framework with 100% of their 1:1 teachers. Outcomes • 100% of teachers receiving technology professional development will be able to identify one strategy that they will use in their classroom within 3 days of the
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training. 80% of TTSD teachers evaluated will be rated 3 or high on TTSD performance standard 2.11: Teacher maximizes student learning by facilitating the use of available technological tools and resources. Build a stronger community within TTSD for both students and staff. Actions: Implementation Evidence: • Prioritize a community building focus in • Communication artifacts will be collected and shared communications with district administrators with board members at the final Superintendent’s goal and staff. update in the spring. • Communicate with staff throughout the year Outcomes: on the importance of building community in their classroom and in their school. • 90% of staff members responding to a year-‐end survey will report that they implemented at least one new • Highlight community building actions taking strategy to build community within their classroom or place throughout the district. school. • Complete the development of a staff wellness • 90% of students taking the Oregon Health Teens and program that includes intentional efforts to Student Wellness survey will report that there is at build relationships between staff members least one teacher or other adult in their school that and between staff members and the district. really cares about them. •
1.3
Goal Area 2: Operational Foundations 2.1
2.2
2.3
Align the 2017-‐18 budget to the priorities outlined in the district’s new strategic plan. Actions: Implementation Evidence: • The district will complete a project in • The work group will present two updates to the board collaboration with the Government Finance during the 2016-‐17 school year that describe the Officers Association (GFOA) to develop a progress on this 18-‐month project. budget development structure that directly • The Superintendent will present the new Strategic supports student outcomes and the district’s Financial Plan framework at the two community budget Strategic Plan. meetings in the spring. • The completed budget framework will be presented to the board at a regular session no later than March 1, 2017. Outcomes: • Completed Strategic Financial Plan by March 1, 2017. Improve communication between the district and various stakeholder groups such as students, parents, community, teachers and administrators. Actions: Implementation Evidence: • The district will develop and implement an • All communication artifacts will be gathered and internal and external communication strategy available for board review. At a minimum, there will be that effectively updates stakeholders on key one direct monthly communication to each stakeholder district happenings and also highlights and group. celebrates the outstanding accomplishments of students and staff. Outcomes: • On a year-‐end survey to each stakeholder group, 80% of respondents will report that the communication they received from the district in 2016-‐17 was both more frequent and more effective. Actively engage legislators on issues of importance to the Tigard-‐Tualatin School District Actions: Implementation Evidence: • Work with the Board of Directors to develop • Completed TTSD Legislative Platform. the 2017 legislative priorities for TTSD. • Documentation of communication with legislators. • Actively participate in Oregon School Board • Samples of artifacts created to support TTSD legislative and Confederation of Oregon School priorities.
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2.4
2.5
Administrator engagement sessions to develop legislative priorities for public education in Oregon. • Actively engage legislators both in person and through written forms to advocate for TTSD legislative priorities. Gain a greater understanding of the student perspective within TTSD. Actions: Implementation Evidence: • Work with high school administrators, activity • Regular reports to the board summarizing topics that leaders and student representatives to the were discussed at advisory team meetings. board to convene a student advisory group • At least once during the year write an article for a consisting of students from all grade levels, parent/community publication that talks about the interests and backgrounds. work of the Student Advisory Team. th • Develop a schedule of Student Advisory • Deliver a report to the board no later than May 15 meetings that will begin in November and that summarizes my key observations and learnings continue through the year. Each high school’s from the year. Student Advisory Team will meet a minimum of four times. Outcomes: • Conduct at least one “shadow day” • 90% of student participants will respond that they experience of a TTSD elementary or middle believe that they had meaningful input into important school student whereby I spend the day with issues that are of concern to their school and to the them at their school. district. Develop and implement the district’s Safe and Health Schools Plan. Actions: Implementation Evidence: • Complete development of the district’s Safe • Provide the board with a mid-‐year update on the status and Health Schools Plan by September 21, of the Safe and Healthy Schools Plan. 2016. • Provide the board with a report outlining the Outcomes: • Competed Safe and Health Schools Plan submitted to key provisions of the plan at the September th the Oregon Department of Education by October 1, 26 board meeting. 2016. • Implement all of the actions called for in the Safe and Health Schools Plan in accordance • 100% compliance with all actions and timelines with the established deadlines. identified in the plan.
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Tigard-Tualatin School District 23J 6960 SW Sandburg Street Tigard, OR 97223
Date: September 26, 2016 TO:
Board of Directors
FR:
Ernie Brown
RE:
Contract Agreement with Cabinet Members
EXPLANATION: The members of Superintendent’s Cabinet have reached a tentative agreement with the Board on compensation for the 2016-17 school year. The agreement includes: Insurance 2016-17 Plan Year The District will contribute a cap of $1,654.17, toward medical, prescription, dental and vision premiums for the October 1, 2016 through September 30, 2017 plan year. Salary 2016-17 = Two point five percent (2.5%) increase to salary Contract Length Extend contract length from 250 days to 255 days. Step Step for eligible cabinet members in 2016-17.
PRESENTER:
Ernie Brown
SUPPLEMENTARY MATERIALS:
None
RECOMMENDATION:
Approve the contract terms between the Board and the Superintendent’s Cabinet
PROPOSED MOTION:
I move that the Tigard-Tualatin School Board of Directors approve the contract terms between Board and the Superintendent’s Cabinet, as presented.
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